Executive Assistant to the CEO
CIMtech Green Energy Inc.
Location: Surrey, BC
Job Type: Full-Time | Permanent
About CIMtech Green Energy
CIMtech Green Energy is a Canadian advanced manufacturing company specializing in precision CNC machining, engineering, hydrogen fuel cell technologies, clean energy solutions, aerospace, defense, and industrial manufacturing. With nearly two decades of innovation, we partner with leading global companies to manufacture high-quality components and support next-generation technologies.
As we continue to grow, we are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to our Founder & CEO. This is an exciting opportunity to work in a fast-paced manufacturing environment while contributing to strategic initiatives, business development, and daily executive operations.
Position Summary
The Executive Assistant is a trusted partner to the CEO, responsible for providing executive-level administrative support, coordinating business activities, managing communications, and assisting with strategic projects. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities and Executive Support
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, including agendas, minutes, and follow-up action items.
- Screen, prioritize, and manage incoming emails and correspondence.
- Prepare professional letters, reports, presentations, and business documents.
- Maintain confidential executive records, files, and company documentation.
- Organize executive schedules and ensure priorities are managed effectively.
Business & Administrative Support
- Assist with customer communications, supplier coordination, and business correspondence.
- Research prospective customers, strategic partners, and industry opportunities.
- Prepare proposals, presentations, and supporting documentation.
- Maintain CRM records and assist with follow-up on sales opportunities.
- Coordinate customer visits, facility tours, and executive meetings.
- Track multiple projects, deadlines, and action items across departments.
- Coordinate activities between engineering, manufacturing, sales, purchasing, and administration.
- Assist with planning company events, trade shows, customer demonstrations, and conferences.
- Support special projects as assigned by the CEO.
Research & Technology
- Conduct market research, competitor analysis, and industry research.
- Utilize AI tools such as ChatGPT, Microsoft Copilot, or similar technologies to improve efficiency and prepare reports.
- Research government funding opportunities, grants, and strategic partnerships.
- Prepare executive summaries and briefing documents.
Marketing & Communications
- Assist with company LinkedIn updates and website content.
- Support preparation of marketing materials and presentations.
- Coordinate promotional activities and corporate communications.
- Maintain professional communications with customers, suppliers, and stakeholders.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Communications, Marketing, Management, or a related field.
- Minimum 3–5 years of experience supporting senior executives or management.
- Experience in executive administration, project coordination, office management, or business support.
- Manufacturing, engineering, industrial, or technology industry experience is considered an asset.
Required Skills
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional judgment and ability to maintain strict confidentiality.
- Strong problem-solving and critical-thinking skills.
- Ability to work independently with minimal supervision.
- Positive, proactive, and team-oriented attitude.
Technical Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Microsoft Teams
- Google Workspace
- CRM software (HubSpot, Salesforce, or similar)
- LinkedIn
- AI productivity tools (ChatGPT, Microsoft Copilot, Google Gemini)
- Internet research tools
- Canva or basic graphic design software (an asset)
Pay: From $60,000.00 per year
Benefits:
- Dental care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
