Job Summary:
Reporting to the Operations Supervisor, the SCC Sales Coordinator is responsible for entering sales orders, invoicing sales orders, A/P matching and ensure the accuracy of orders and assist in other sales related duties as required.
Job Responsibilities:
Sales Entry, Purchasing & Invoicing
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Process Sales orders – ensure all order details are correct
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Order materials from specified vendors as requested by sales representatives; ensure all costs are correct along with any shipping details
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Expediting, monitor open PO’s and ensure vendor delivery schedule is as expected
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Provide appropriate paperwork for shipping materials to customer site; ensure all details are correct
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Process credit card payments
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Process customer invoices and ensure all order details are accurate and have all required documentation before closing order, also complete Progress Invoicing as required
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Receive purchase orders and investigating any variance, ensuring accuracy and correcting discrepancies so that documentation can be reconciled
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Ensure all J-SOX guidelines are followed internally, and appropriate signoffs are present
Systems Order Processing
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Process purchase orders
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Provide accounting copy of processed documentation
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Approve all supplier invoices and confirm that invoice contains correct JDE PO# as required for AP to process for payment
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Invoice, close and print invoice and distribute copies accordingly
PODAR (Perform other duties as required)
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Prepare and participate in weekly sales meeting
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File all paperwork (billings, payables, purchase orders)
Logistics and Jobsite Rentals
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Arrange for jobsite equipment rentals based on information provided by sales representatives or project management.
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Create equipment purchase orders in JDE for equipment and send purchase orders to vendors
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Follow through on equipment rentals to ensure that offrents are processed in a timely manner
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Arrange for transportation for third party vendor material based on information provided by sales representatives or project management.
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Create Freight purchase orders in JDE and send purchase orders to freight vendors
Job Requirements & Qualifications:
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College degree preferred
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Experience and knowledge in logistics preferred
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Experience and knowledge of JD Edwards is preferred
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At least 2 to 3 years of sales support or customer service experience.
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Prior demonstrated high-level organizational skills
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Excellent customer service skills (friendly, courteous and helpful)
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Strong work ethic and desire to succeed.
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Ability to read and interpret documents such as training or procedure manuals and employee handbooks.
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Ability to efficiently organize and manage multiple priorities.
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Good grammar, voice and diction
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Must possess computer proficiency and keyboarding skills including familiaritywith the computer programs of Word and Excel.
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Must have strong commitment to company values and the ability to work in a team and sales driven environment
