Office Assistant
Job Summary
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations in a professional office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with clerical tasks. This role is vital in ensuring smooth office workflows, providing exceptional customer service, and maintaining accurate records.
Responsibilities
- Manage front desk duties including greeting patients and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
- Handle filing, document organization, and document proofreading to ensure accuracy and compliance
- Assist with banking
- Provide patient support by addressing inquiries via phone or email, demonstrating excellent phone etiquette
- Support administrative functions such as scheduling appointments, managing calendars, and coordinating meetings
- Maintain office supplies inventory and ensure the workspace remains organized and efficient
- Support medical or dental office operations as needed, including patient check-in/out processes and record management
Qualifications
- Proven experience in an office setting with clerical or administrative responsibilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Strong computer skills including data entry, typing, proofreading, and familiarity with multi-line phone systems
- Experience with Jane App preferred
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong customer service skills with professional phone etiquette
- Previous experience in medical or dental offices is advantageous
- Ability to handle multiple tasks efficiently in a fast-paced environment
- High school diploma or equivalent required; additional administrative training or certification is a plus
Pay: $17.85-$30.00 per hour
Work Location: In person
