THE TEAM:
At Porte, our commitment to real estate has been unwavering since 1968. For more than 57 years, we’ve learned that we’re not just building properties — we’re shaping communities and enriching lives. This passion shows up in everything we do: our developments, our charitable initiatives, and the dedication of every team member. When people find fulfillment in their work, incredible things happen.
A career with Porte means joining a supportive, diverse team where growth is encouraged, contributions are valued, and fun is part of our culture. Alongside meaningful work, you’ll enjoy a variety of Porte Perks, including:
- Kickstart Mondays with coffee, treats + weekend banter
- Casual Fridays & Friday Happy Hour
- A stocked office kitchen, great coffee, and healthy snacks for all-day fuel.
- Give back with Porte Cares – fundraise, volunteer, or have your personal charitable contributions matched
- Year-round learning and development opportunities
Our focus on building communities is carried out in many ways, and everyone at Porte is encouraged to get involved. We fundraise each holiday season for the Food Bank, we set aside a budget to match employee charitable donations, and we run a charity from our office called Cassie + Friends that is dedicated to changing the lives of children who are living with Juvenile Arthritis. Plus, we give back to the community through each of our new developments by donating $100 per home that is built to the Breakfast Club of Canada to help ensure kids don’t go to school hungry.
And, of course, you’ll be an integral part of a family company building on over 54 years of success and progressive leadership in the real estate industry. We have big plans to continue to grow, which include increasing our residential rental and commercial portfolios, expanding into new markets across BC and Calgary, and happily housing hundreds of homeowners each year. Learn more about Porte at porte.ca.
JOB SUMMARY:
The Property Management & Leasing Coordinator will work closely with the Commercial Property Manager to help manage the day-to-day building operations, liaise with our commercial tenants and assist with the administration of capital projects, tenant rent arrears and tenant improvements.
The coordinator also supports the Leasing Manager with commercial leasing administration, including lease documentation, renewals and tenant move-ins, and provides backup coverage for leasing functions when the Leasing Manager is away. You are a self-starter who takes initiative and is proactive on tasks assigned and beyond. You are a people person who can provide exceptional customer service.
At all times, being guided by the Porte Promises, the Property Management & Leasing Coordinator must be able to work independently and as part of a team.
JOB DUTIES:
Property Management
· Support the Commercial Property Manager and their administrative functions associated with the position
· Respond to tenant inquiries by phone and email
· Coordinate maintenance repairs with onsite staff and suppliers, including going out to sites to meet with trades and tenants if required
· Track and schedule regular maintenance requests on our online portal
· Maintain the database for maintenance and warranty information
· Track statutory life-safety and building compliance items (annual fire-safety plan, fire alarm and sprinkler testing, and elevator inspections) and their renewal dates
· Approve and code invoices for work performed by outside suppliers up to a delegated spending-authority limit, referring higher-value invoices to the Property Manager for approval
· Participate in the preparation and distribution of month-end reporting
· Draft letters and other correspondence to tenants and suppliers
· Assist with the annual budgeting process for all commercial properties
· Assist with year-end operating cost (CAM) and property tax recovery reconciliations and the preparation of tenant recovery statements
· Assist the Property Manager and Project Manager in planning and executing larger Landlord Projects and Tenant Improvements, including assisting with permit applications
· Assist in arranging property appraisal and refinancing tours, collect estoppels from tenants and handle other insurance and refinancing-related matters
· Assist with coordinating move-in and move-out walkthroughs, as well as pre-move-out inspections, to ensure units match the available plans and tenants are aware of their move-out obligations and required scope of work.
· Collect and manage the database for insurance certificates for tenants and trades, along with WorkSafeBC (WCB) clearance letters for contractors
· Assist the accounting team with tenant rent arrears
Leasing Support
·Maintain and update the database of commercial lease expirations
· Prepare, review and edit lease agreements, lease extension agreements, amendments, renewal letters and related documents as required
· Summarize relevant lease provisions and produce summary spreadsheets
· Support the renewal process for existing and new commercial tenants
· Liaise with third-party leasing agents and prospective tenants to support new lease deals
· Conduct tenant credit checks and prepare financial summaries for prospective lease deals for the Leasing Manager’s review
· Coordinate new tenant onboarding and welcome, working with the Property Manager on move-in logistics
· Provide backup coverage for leasing functions during the Leasing Manager’s absences, within established parameters; lease terms and rates remain subject to management approval
QUALIFICATIONS:
·2+ years of similar experience in a property management, leasing or real estate administration role
·Post-secondary education in real estate or business studies is an asset
·Experience preparing or administering commercial lease documents is an asset
· A real estate licence is not required for this role (the coordinator provides these services solely for Porte-owned properties as a direct employee)
· Experience using Yardi or other property management software is preferred
· Strong interpersonal and communication skills with a customer service orientation
·Strong organizational skills
·Strong computer skills, including MS Office
COMPENSATION:
- Salary Range: $68,000.00 - $78,000.00
- Paid time off
Pay: $68,000.00-$78,000.00 per year
Application question(s):
- This is an 18-month maternity leave coverage contract with a defined end date. Are you able to commit to the full term?
- How many years of experience do you have in commercial property management or lease administration?
- Have you worked in Yardi or a comparable property management platform
Work Location: In person
