Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations on a fractional contract basis. This role is ideal for an experienced professional with strong administrative, and communication skills who can manage multiple responsibilities efficiently. The Office Manager will be instrumental in maintaining smooth office functions, supervising staff, and ensuring effective vendor and client relations within a dynamic environment.
Duties
- Supervise and coordinate office staff, including crews, work schedules and work completion tracking
- Manage incoming customer inquiries, schedule assessments, follow up on estimates and schedule work completion
- Manage incoming payables and track due dates and amounts for finance to process payments
- Manage vendor relationships and procurement processes to ensure office supplies and services are adequately provided
- Operate multi-line phone systems with professional phone etiquette; direct calls appropriately
- Implement policies for office procedures, including filing systems and document management
- Manage correspondence with vendors and suppliers
- Ensure compliance with company policies and legal requirements related to office operations
Experience
- Proven supervisory experience in an office environment or similar setting
- Extensive office experience with strong clerical skills and familiarity with front desk operations
- Demonstrated organizational skills with the ability to manage multiple projects simultaneously
- Excellent communication skills, both verbal and written, with professional phone etiquette
- Experience managing vendor relationships
- Familiarity with multi-line phone systems and general administrative tools such as MS Office Suite
- Prior experience in team management, filing systems, and implementing office procedures is preferred
This position offers an opportunity to lead a vital component of our organization while working flexibly on a fractional contract basis. We value candidates who are detail-oriented, proactive problem-solvers, and excellent communicators committed to maintaining an efficient office environment.
Pay: $22.00-$30.00 per hour
Work Location: Remote
