Light of the Prairies is a community-based organization dedicated to supporting individuals with intellectual disabilities. We are seeking a highly organized and motivated Administrative Assistant to join our team.
Position Summary
Reporting to the Executive Director, the Administrative Assistant is responsible for the day-to-day administrative and clerical operations of the organization. This role supports internal operations, communication, and organizational coordination while ensuring professionalism, efficiency, and confidentiality.
Key Responsibilities
- Provide front-line reception by answering phones and greeting visitors
- Manage incoming/outgoing mail and office communications
- Maintain organized filing systems and accurate records
- Track and order office supplies and equipment
- Support internal and external communications, including social media and newsletters
- Upkeep of office and entrace
- Update and maintain agency documents, website, and publications
- Schedule meetings and manage shared calendars and training spaces
- Assist with data entry, reporting, and document preparation
- Record meeting minutes and support board documentation as needed
- Handle confidential information with professionalism and discretion
- Support staff with administrative tasks and public relations activities
Qualifications & Skills
- Certificate in Office Administration or related field
- Experience with payroll and/or bookkeeping is an asset
- Proficiency in Microsoft Office, Google Workspace, and Adobe
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to multitask and manage competing priorities
- Professional, reliable, and able to work both independently and as part of a team
- Demonstrated respect, integrity, and interpersonal skills
Requirements
- Criminal Record Check with Vulnerable Sector Check (required prior to employment)
Working Conditions
- Office-based environment
- Occasional evening or weekend work may be required
Why Join Light of the Prairies?
You’ll be part of a team that values:
- Excellence in service and support
- Innovation in programs and processes
- Integrity in everything we do
- Healthy relationships and collaboration
- A strong commitment to person-centered care
How to Apply
Please submit your resume, cover letter and references outlining your qualifications and interest in the role to [email protected]
Pay: $42,307.00-$50,003.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
