Operation Eyesight Canada
Seasonal Administrative Assistant – Calgary Office
As a global community of staff, donors, volunteers and partners, Operation Eyesight is working to prevent blindness and restore sight around the world. Our mission resonates in the passion and commitment of our team, both in Canada and internationally. Apply today and support our mission – For All the World To See.
Position Title: Seasonal Administrative Assistant
Reports to: Manager, Fund Development (Operations & Annual Giving)
Reporting to the Manager, Fund Development Operations & Annual Giving, the Seasonal Administrative Assistant will work closely with the Fund Development team on a variety of tasks and projects that will support Operation Eyesight’s fundraising efforts during the 2026 Q4 holiday season.
Administrative and Donor Support
· Assist the Fund Development Team in answering donor calls, taking donations, mailings, updating card orders in database, and/or fielding calls.
· Assist with the tracking and mailing of greeting cards and gift tags as part of the annual Gift of Sight holiday campaign.
· Assist with processing credit card donations online when necessary.
· Provide back-up coverage for during staff vacations, absences, or as needed, responding to phone and email inquiries with excellent, donor-centered service;
· Ensure a professional, friendly and welcoming atmosphere in the office at all times;
· Support the flow of mail, courier, faxes and phone messages;
· Assist with mailing tax receipts and other donor mailings as necessary;
· Miscellaneous administrative support with filing, Word documents, Excel spreadsheets and/or PowerPoint presentations.
· Work in Salesforce to update addresses and donor preferences based on calls, returned mail and donations; entering donor activity and notes into Salesforce.
· Other administrative related duties as assigned.
· Excellent verbal and written communication skills
· Positive attitude and a strong customer service focus
· Well-organized with strong time management, data integrity, and attention to detail
· Ability to work independently and balance multiple priorities
· Discretion and professionalism in handling donor information
· Intermediate proficiency with Microsoft Suite
· Basic to intermediate experience with Excel (e.g., filters, pivot tables) preferred
· Experience with Salesforce CRM is an asset
· Interest in fundraising strategies and the charitable sector is an asset
· Some combination of post-secondary education
· Experience in Fund Development and/or customer service an asset
Operation Eyesight’s values:
· Equity
· Innovation
· Citizenship
· Compassion
· Excellence
Term: September 29, 2026 (or October 6th) to January 31, 2027
Hours of Work: Tuesday to Thursday, 8:00am – 4:00pm
Location: Calgary Office, Suite 205, 609 14 Street NW, Calgary, AB T2N 2A1
Pay Rate: $20-$22/Hour
Thank you for your interest. Only shortlisted applicants will be contacted.
To Apply, submit your resume here: https://mpeoplesolutions.com/jobs/administrative-assistant-seasonal-nonprofit-sector-paid/
Pay: $20.00-$22.00 per hour
Expected hours: 22.5 per week
Application question(s):
- This part-time position is Tuesday/Wednesday/Thursday in person, 8am-4pm. Are you available during these times?
- Do you live in Calgary, and are able to commute to the office three days per week, in person?
Work Location: In person
