Job Summary
We are looking for a reliable, detail-oriented team member to fill a dedicated, permanent part-time bookkeeping role (approximately 16 hours per week). Working directly with our Controller, you'll provide steady day-to-day support across multiple active QuickBooks entities — handling AP/AR, assisting with full-cycle bookkeeping, and helping keep our financial reporting accurate and on time. This position is ideal for someone who values a steady, predictable part-time schedule and takes genuine pride in tidy, accurate books. The role is 95% remote; we're seeking candidates in the Greater Toronto Area, as initial training will involve some in-person meetings.
Duties
Accounting & QuickBooks
- Perform AP/AR data entry.
- Assist the Controller with full-cycle bookkeeping across multiple active QuickBooks entities.
- Assist the Controller in posting journal entries and reconciling accounts.
- Enter high-level sales data from internal invoicing systems (detailed records remain in the internal system).
Payroll
- Accept training to become capable of processing and managing payroll across all active entities, ensuring compliance with federal and provincial regulations.
Accounts Receivable & Invoicing
- Support customer invoicing and reconciliation, including A/R follow-ups and creating interest invoices.
Reporting & Analysis
- Assist the Controller with cash flow forecasting and variance analysis.
- Assist the Controller in preparing financial reports, summaries, and dashboards for leadership.
- Assist the Controller in preparing ad hoc reports and financial insights to support strategic decision-making.
- Work closely with the Contracts Manager to ensure financial reports align with operational reality.
Process & Coordination
- Identify opportunities to streamline workflows and improve automation across entities.
- Coordinate with the Controller and external accountants for year-end reviews and tax filings.
- Take on ad hoc project work as needed.
Experience
- 2+ years of full-cycle bookkeeping experience.
- Strong proficiency in QuickBooks Desktop and QuickBooks Online (QBO).
- Direct experience with multi-entity bookkeeping is a must.
- A clear comprehension of AP/AR urgency and cadence.
- Experience managing payroll, including compliance with federal and provincial regulations.
- Comfortable working with high-level summaries and diving into granular transaction reviews when needed.
- Strong Excel skills.
- Strong organizational and time-management skills, with the ability to prioritize across multiple entities.
- High attention to detail and an accountability mindset.
Nice to have: Pipedrive experience
Join us as a Part-time Bookkeeper and become a vital part of our team dedicated to maintaining financial excellence! Your expertise will help us stay organized, compliant, and prepared for future growth. We value your skills in accounting software, bookkeeping accuracy, and financial analysis, empowering you to make a meaningful impact every day!
Pay: $22.00-$30.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- Work from home
Application question(s):
- This is a permanent part-time role — about 16 hours a week, mostly remote, but we need someone GTA-based because the early training is in person. Does that schedule and setup fit what you're looking for?
- Which QuickBooks versions have you used — Desktop, Online, or both — which are you strongest in, and how recently?
- How many years of full-cycle experience, and what kinds of businesses?
Work Location: Hybrid remote in Toronto, ON
