Overview
We are seeking a professional and organized Secretary/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and maintaining efficient administrative workflows. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. Experience in Logistics arrangements is a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Greet visitors and clients with professionalism and courtesy at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments and maintain calendars using Google Workspace or similar tools
- Perform data entry tasks accurately using Microsoft Office applications and QuickBooks
- Handle filing, document management, and record keeping efficiently
- Assist with administrative tasks such as proofreading correspondence, preparing reports, and managing mail
- Support shipping arrangement for complete projects.
- Maintain a clean and organized front desk area to ensure a welcoming environment
- Support bookkeeping activities related to billing or invoicing as needed
- Collaborate with team members to ensure seamless office operations
Qualifications
- Proven clerical or administrative experience.
- Strong computer skills including proficiency with Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette and customer service skills
- Experience with multi-line phone systems and data entry processes
- Attention to detail with strong proofreading abilities
- Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
- Demonstrated ability to work independently as well as part of a team
- Prior experience in bookkeeping is desirable
This role is essential for maintaining efficient office workflows while delivering outstanding support to clients and staff. We welcome candidates who are detail-oriented, proactive, and committed to providing excellent administrative support.
Pay: From $50,000.00 per year
Benefits:
- Employee assistance program
- Extended health care
- On-site parking
Work Location: In person
