Icon Energy Services Ltd. provides industry-leading engineering, inspection, and manufacturing services. Our team of professionals include our own in-house Engineers, Draftsman, Journeyman Welders and Machinists, Pressure Testing, NDT Inspection, and Finishing Technicians. Our services cover a wide variety of projects, and we are in need of a highly organized and experienced individual who can work in a fast paced environment.
We are seeking an Administrative Assistant to join our team.
DUTIES & RESPONSIBILITIES:
This position provides administrative support to the accounting and operations functions, including but not limited to:
- Answer incoming calls and greet visitors
- Monitor company email accounts for vendor and customer inquiries and requests
- Monitor and place office supply orders when needed
- Maintain accurate customer records & billing requirements, and file electronic and paper copies of documents as required
- Complete and return miscellaneous documentation to customers and vendors, such as on-boarding documents, customer EFT payment information, credit applications, WCB, and insurance COI, etc. as required
- Match vendor invoices to purchase orders and packing slips, and enter vendor invoices and employee expense reports into the system
- Reconcile monthly credit card and vendor statements and process outstanding transactions
- Prepare and email out daily deposit reports to the management team
EDUCATION AND WORK EXPERIENCE:
- Minimum of 2 years direct work-related experience in an Administrative field, preferably in the oil & gas sector
REQUIRED SKILLS AND ABILITIES
- Proficient in Microsoft office products such as Excel, Word, and Outlook
- Experience in Microsoft Dynamics 365 Business Central would be an asset
- Basic accounting knowledge would be an asset
- Accurate data entry skills with high degree of accuracy and attention to detail
- Exhibit excellent written and verbal communication skills
- Understand ethical conduct and business practices
- Able to establish and maintain positive working relationships with others
- Foster teamwork by working cooperatively and effectively with others to set goals, resolve problems and make decisions
- Able to prioritize and assess situations to determine importance and urgency
- Able to work with and protect confidentiality of sensitive information
- Strong organizational skills and ability to multi-task
- Able to learn and adapt to changing conditions within a deadline-oriented environment
- Exhibit professional behavior
- Willing to help in other areas during downtime
We thank all candidates for their interest in this position but will only be contacting those applicants selected for an interview.
Work Location: In person
