Reporting to the Supervisor, Accounts Payable & Receivable, the Accounting Clerk, Accounts Payable is responsible for recording straightforward routine Accounts Payable transactions for the City of Lloydminster. They are also responsible for providing appropriate Accounts Payable information internally to the City team and externally to individuals, such as vendors. The Accounting Clerk, Accounts Payable, is part of a team who works collaboratively to meet the finance department’s goals and the City’s strategic priorities and may be assigned other duties on occasion.
General areas of knowledge and responsibility
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Record accurate data entry for straightforward routine transactions related to Accounts Payable in accordance with the City’s policies, procedures, and accounting best practices.
- Prepare simple reconciliations, verifying data integrity of transactions by comparing source documents to reports and the details of subledgers with the transactions in the general ledger.
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Capture the intent of the transaction and document it accurately.
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Collaborate with the transaction initiator and provide transaction process mentorship.
- Cross-reference monthly statements with internal data and follow up with relevant parties to resolve discrepancies.
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Communicate and escalate to management, any exceptions to City policies and procedures.
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Provide appropriate reports to staff members requesting information.
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Provide excellent customer service by responding to customer inquiries by phone, email, or in person.
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Maintain a calm demeanor in stressful or emergent situations when expectations change, or things do not go as planned.
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Provide coverage and support to the Accounting Clerk and Admin Support positions in Finance.
Financial Reporting
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Support accurate collection of financial data required to produce routine financial statements.
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Understand the relationship between the GL accounts and project account (JAOs) to support and capture the relevant coding information.
Internal Controls
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Identify areas of improvement to strengthen internal controls to enhance the reliability of financial information.
Business Processes and Procedures
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Identify improvements to financial and administrative policies and procedures.
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Document and/or update existing or new processes or procedures.
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Support in the implementation of new policies and procedures.
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Commitment to continuous improvement.
Business Partner
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Support finance supervisors and team members on internal or interdepartmental projects
- Build positive relationships with internal City teams and external customers and vendors.
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Provide excellent customer service.
Leadership
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Demonstrate personal commitment to quality.
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Invest time in personal professional development.
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Commit to professional development on an on-going basis.
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Promote a positive and pleasant culture with pride in the organization.
Records Management
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Support the retention and disposal of finance related municipal records.
Other
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Other related duties as required.
