Job Overview
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive attitude will help create an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Answer multi-line phone systems promptly and efficiently, transferring calls or taking messages as needed
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Support clerical functions such as photocopying, scanning, proofreading documents, and preparing correspondence
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Provide customer service support by addressing inquiries professionally and courteously in person or over the phone
Experience
- Prior office experience demonstrating strong organizational skills and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or other bookkeeping software is highly desirable
- Familiarity with medical or dental office procedures is a plus but not required; relevant experience in customer support or clerical roles is beneficial
- Strong typing skills with attention to detail for accurate data entry and proofreading
- Excellent communication skills with a professional phone manner and good organizational skills
- Previous experience working at a front desk or handling multi-line phone systems is preferred
Join us to be part of a dedicated team that values efficiency, professionalism, and positive energy. Bring your enthusiasm for organization and customer service to help us create a productive and welcoming environment every day!
Pay: $15.73-$16.00 per hour
Expected hours: 40.0 per week
Work Location: In person
