EXECUTIVE ASSISTANT TO THE FOUNDER
Location: Mississauga, ON (head office)
Schedule: Tuesday to Saturday, 9:00 AM to 5:00 PM
Work Model: Hybrid, 4 days in-office, 1 from home
Compensation: $65,000 - $70,000 base salary + 5% annual performance bonus
Benefits: Benefits from day one, including a Health Spending Account
3 weeks vacation
20% discount at their restaurant brands
ABOUT OUR CLIENT
Our client is a fast-growing hospitality and premium restaurant group (brunch and evening dining) with multiple locations across the GTA and continued expansion plans. As the business grows, they are focused on strengthening internal coordination, leadership support, documentation, and day-to-day operational follow-up.
They are looking for a highly organized, proactive, tech-savvy, personable and polished Executive Assistant to the Founder to support a busy Founder in a fast-moving, entrepreneurial environment.
POSITION OVERVIEW
The Executive Assistant to the Founder will play a key role in helping the Founder stay organized, focused, and supported while the business continues to grow. Based in Mississauga, ON, this role is ideal for someone who has supported an owner, Founder, CEO, President, or senior leader in a smaller or mid-sized business where the work is fast-paced, varied, and hands-on.
This is not a traditional corporate Executive Assistant role with a narrow scope limited to calendar and travel. It is a founder-support and administrative coordination role where you will help manage priorities, protect the Founder’s time, coordinate follow-up, handle confidential documentation, and support day-to-day administrative needs across the business.
The right person will be comfortable acting as a practical gatekeeper, using good judgment when managing requests for the Founder’s time, and making minor administrative decisions on the Founder’s behalf when appropriate.
WHAT WE'RE LOOKING FOR
We’re looking for an organized, responsive, discreet, and confident administrative professional with experience in executive support, senior administration, office coordination, operations coordination, or a similar role, ideally within a smaller, founder-led, entrepreneurial, hospitality, retail, franchise, or multi-location environment. You should be comfortable balancing structure with flexibility, managing competing priorities, and communicating professionally with internal teams, external partners, and leadership.
WHAT'S IN IT FOR YOU!
- $65,000 - $70,000 base salary + 5% annual performance-based bonus
- Benefits from day one, including a Health Spending Account
- 3 weeks vacation, plus additional paid time off structure
- Opportunity to work closely with the Founder of a growing hospitality group
- A newly created role with the chance to bring more organization, structure, and follow-through to the business
- Broad exposure across executive support, administration, internal coordination, documentation, and operational follow-up
- A fast-paced, entrepreneurial environment where your judgment, initiative, and ability to keep things moving will be valued
WHAT YOU'LL BE DOING
Founder Support
- Provide calendar management, scheduling, inbox follow-up, and day-to-day administrative support for the Founder
- Help protect the Founder’s time by prioritizing meetings, redirecting requests when appropriate, and managing follow-up
- Coordinate meetings, prepare notes or agendas when required, and ensure next steps are tracked
- Arrange travel, accommodations, itineraries, and related logistics for the Founder and leadership team as needed
Team, Recruitment & General Administration
- Support interview scheduling, candidate communication, job fair coordination, and related administrative follow-up when required
- Prepare, organize, and send approved documents, forms, correspondence, and internal communications with accuracy and discretion
- Assist with confidential team documentation, new team member paperwork, internal changes, and related administrative records
- Help coordinate company events, internal updates, leadership follow-up, and other administrative priorities as needed
- Partner with other administrative and operations team members to keep priorities communicated and moving smoothly
WHAT YOU'LL NEED
- 5+ years of experience across executive support, senior administration, office coordination, operations coordination, or a similar role
- Minimum of 1 year of experience directly supporting a Founder, CEO, owner, President, executive, director or VP-level leader is required
- Strong calendar management, scheduling, inbox coordination, documentation, and follow-up skills
- Good judgment and the confidence to manage competing requests, redirect people diplomatically, and protect a leader’s time
- Excellent written and verbal communication skills with a professional, polished, and practical communication style
- High attention to detail and the ability to manage multiple priorities in a fast-paced environment
- Strong discretion and comfort handling confidential information
- Tech-savvy and comfortable learning new systems, online platforms, and document tools, including AI tools.
- Proficiency with Microsoft Office, Outlook, PDFs, document management, and online portals
- Experience with DocuSign, scheduling tools, document management systems, or similar platforms is an asset
- Experience in hospitality, restaurants, franchising, retail, or a multi-location business is an asset
- Able to work on-site 4 days per week in Mississauga, ON, with 1 day from home.
HOW TO APPLY
Qualified candidates are encouraged to apply with an updated resume. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
