Reference: 244036-67
Deadline: July 16, 2026 11:59 PM EDT
IMPORTANT: Full-time M-F 8:30am-4:30pm, replacement until May 2027
JOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE MANAGER OF FINANCIAL SERVICES TO PROCESS, ACCORDING TO PROCEDURES, PAYMENT OF INVOICES, PURCHASE ORDERS & ISSUING OF CHEQUES.
DUTIES AND RESPONSIBILITIES:
- On a daily basis, verify, process and input all invoices to CLARA accounting system
- Input special Payroll/Human resources remittances as required
- Copy and send invoices without purchase order or budget code to departments for approval
- Follow-up invoices not returned from department for approval
- Follow payable procedures concerning codes for T4A
- Respond to internal and external queries concerning accounts payable
- Communicate with companies regarding questions, discrepancies or mistakes on invoices
- Verify and balance payment proposal for invoices to be paid on bi-weekly and monthly cheque runs
- Prepare and print cheques; transmit information to government for authorization to pay; follow procedures for seized cheques
- Maintain control of balances for purchase orders – closing if purchase order is complete
- Input and update “Particulier” supplier (non-enterprise) data
- Reconcile supplier statements and follow up on outstanding items
- Request cheques for outstanding credits when applicable
- Order appropriate reports related to accounts payable
- Analyze and transfer purchase orders at year end
- Perform other related tasks as required
QUALIFICATIONS:
Education
To have a secondary school diploma or a diploma of vocational studies in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
Specific Requirements:
- Minimum one year experience in accounts payable in a computerized accounting environment
- Basic French – oral, comprehension and written
- English intermediate oral and written
- High degree of computational accuracy
- Excellent communication skills
Testing may be required to demonstrate knowledge of:
ü Word (basic)
ü Excel (intermediate)
ü English (Intermediate oral and written)
ü French (Basic oral and written, production and comprehension)
In accordance with ministerial directives issued by the Secretariat du Conseil du trésor concerning a freeze on public service recruitment, effective November 1st 2024, applications from employees with regular employment status at the College and within the College network will be prioritized.
John Abbott College adheres to an Equal Access to Employment Program, and invites women, visible minorities, ethnic minorities, indigenous peoples and persons with disabilities to submit their applications.
We thank all candidates who submit their resumes for consideration. However, only those candidates selected for an interview will be contacted. If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path.
