Executive Personal Assistant (Part-Time) – Private Client
Montreal · Hybrid · Part-time · ~10 hrs/week
A private client is seeking a highly organized, discreet, and proactive Executive Personal Assistant to provide trusted administrative support. This is a confidential, high-trust role supporting a mix of personal administration, healthcare coordination, and business-related matters.
The right person is practical, resourceful, and able to take unclear problems, break them down into actionable steps, and move them forward without repeated reminders.
Details
- Montreal-based, hybrid
- Approximately 10 hours per week to start
- $25/hour to start
- Compensation reviewed after 3 months, with potential increase to $30/hour based on demonstrated performance
- Part-time
- Bilingual English/French required
Core Responsibilities
- Managing priorities, follow-ups, deadlines, and outstanding administrative matters
- Drafting emails and professional communications
- Scheduling appointments and managing calendars
- Coordinating healthcare-related appointments, documents, and follow-ups
- Organizing documents, files, records, and trackers
- Conducting light research and summarizing options clearly
- Supporting business administration and client-facing coordination
- Handling sensitive personal and professional information with discretion
- Following up with external offices, service providers, and contacts as required
Strong Fit If You
- Have at least 2 years of direct experience as an executive assistant, personal assistant, medical office administrator, patient coordinator, or in a closely comparable role
- Are highly organized and detail-oriented
- Are comfortable making phone calls and following up firmly but professionally
- Are calm under pressure and able to work with ambiguity
- Are tech-savvy and comfortable using Microsoft 365, digital productivity tools, and learning new systems quickly
- Are discreet, reliable, and professional
- Are based in Montreal and available for occasional in-person support
- Hold a valid driver's licence (an asset)
What Success Looks Like:
- Deadlines, appointments, and follow-ups are proactively managed
- Administrative issues are tracked through to completion
- Communications are professional, timely, and well organized
- The client spends less time managing administrative tasks and more time focused on priorities
Additional Information
This role offers the opportunity to become a trusted long-term support partner. For the right candidate, there may be potential for increased hours, compensation, and responsibility over time.
The role spans personal scheduling, health-related coordination, and business administration for an individual private client. Further details are shared with shortlisted candidates.
Application question(s):
- Applications submitted without an answer to this prompt will not be reviewed. Answers can be in either English or French.
You are supporting a private client who has several urgent issues outstanding: a specialist referral sent three weeks ago with no confirmation, a medical document that needs to be organized and sent to two offices before an upcoming appointment, and a business-related email that needs a clear response before the end of the week. You have four hours this week to work. What do you do first, why, and what does your process look like?
Language:
- French (required)
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Location:
Work Location: Hybrid remote in Montréal, QC
