Who We Are
Thermon is a global industrial technology leader and the world's foremost provider of mission-critical heating solutions. From power generation and semiconductors to oilgas and food processing, our systems keep essential industries running safely, efficiently, and reliably.
We do not just make heaters-we deliver complete, end-to-end solutions that include design, installation, controls, and monitoring. Our people and products transfer the warmth needed to make life work.
Headquartered in Austin, Texas, and operating in 18 countries, Thermon is built on the values of Care, Commit, and Collaborate. We are a team of innovators and problem-solvers, united by our mission and driven by a culture of ownership and impact.
At Thermon, we're looking for an Administrative Assistant who will serve as the welcoming face of our Calgary office and play a key role in supporting our team, visitors, customers, and vendors. This is an excellent opportunity for someone who enjoys variety in their day, values collaboration, and wants to make a meaningful impact within a supportive and team-oriented environment.
As our Administrative Assistant, you'll help create a positive experience for employees and visitors while supporting essential office and accounting functions.
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Act as the first point of contact for visitors, customers, and employees, creating a professional and welcoming experience
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Answer and direct incoming calls across Thermon locations
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Manage front desk and reception responsibilities
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Process incoming and outgoing mail and courier shipments
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Assist with phone system administration and programming as needed
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Train and support team members providing reception coverage
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Provide general administrative support to ensure smooth day-to-day operations
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Take on additional projects and responsibilities as needed
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Maintain the incoming cheque log and prepare daily deposits
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Code and enter accounts payable invoices into Dynamics AX2012 for processing
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Review vendor statements and reconcile outstanding invoices
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Respond to vendor inquiries in a timely and professional manner
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Support the accounting team with administrative and financial tasks as required
You are someone who enjoys staying organized, managing multiple priorities, and supporting a wide variety of people. You're proactive, detail-oriented, and take pride in delivering excellent service.
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Exceptional communication and interpersonal skills
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A positive, professional, and customer-focused approach
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Strong organizational skills with the ability to prioritize and manage multiple tasks
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Attention to detail and a commitment to accuracy
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The ability to work independently while collaborating effectively with teammates
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A high level of professionalism, discretion, and confidentiality
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Minimum 2 years of administrative or receptionist experience in a fast-paced office environment
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Minimum 2 years of accounts payable experience
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Experience working with multi-line phone systems
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High school diploma or GED required; post-secondary education or relevant certifications are considered an asset
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Experience with Dynamics AX2012 or a similar ERP system
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Strong Microsoft Excel skills
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Be part of a collaborative and supportive team environment
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Play a visible and valued role within the organization
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Enjoy a diverse position that combines administration, customer service, and accounting responsibilities
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Contribute to a company that values professionalism, teamwork, and continuous improvement
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Build your skills and grow your career with an industry leader
