Play a key role in keeping the justice system moving by providing essential administrative support to court operations.
This role provides important administrative support to court operations. You will help keep the office organized, support staff and court partners, and make sure day-to-day work runs smoothly.
As an Administrative Assistant, you will:
- Provide reception, mail, telephone, scheduling, meeting, and general administrative support
- Prepare and proofread routine correspondence, documents, manuals, directives, and reports
- Organize and maintain electronic and paper records, files, databases, and retention centre transfers
- Liaise with internal and external partners on administrative, court, and building-related matters
- Enter attendance information, resolve discrepancies, and prepare required HR/staffing forms
- Provide clerical support, maintain office equipment and supplies, and arrange service as needed
- Reconcile invoices, purchasing, and other financial records for management review
You can:
- Apply office administration policies, procedures, and practices
- Provide reception, correspondence, scheduling, records, forms, supplies, and office equipment support
- Prepare, track, organize, and maintain administrative documents and records
- Support court office procedures, court documents, and court operations
- Support human resources, payroll, benefits, attendance, and related administrative processes
You can:
- Prepare routine correspondence, reports, meeting notes, forms, and other documents
- Respond to inquiries from staff, justice partners, lawyers, government officials, and the public
- Coordinate meetings, appointments, travel, schedules, and telephone calls
- Work respectfully and effectively with managers, colleagues, and external partners
- Handle sensitive information with confidentiality, tact, and diplomacy
You can:
- Organize daily administrative work and manage competing deadlines
- Follow up on outstanding items and provide timely updates
- Maintain accurate records, track information, and identify missing or incorrect details
- Identify issues, research information, and bring concerns forward to the Manager when appropriate
- Work independently with minimal supervision in a busy office environment
You have:
- Keyboarding skills and experience using software such as Word, Outlook, Excel, and PowerPoint
- The ability to prepare correspondence, memos, reports, presentations, minutes, forms, and spreadsheets
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
