Omega Group of Companies
(Omega Developments & Realty | Blueberry Records | Vaughan Iceplex | Paradise Event Centre)
Location: Vaughan, ON
Job Type: Full-Time (Part-Time may be considered for the right candidate)
Schedule: Monday to Friday
Compensation: Competitive / based on experience
About Us
Omega Group of Companies is a fast-paced and growing group of businesses involved in development, property operations, hospitality, and entertainment. We are looking for a highly organized, reliable, and proactive Executive Assistant / Office Administrator to join our team immediately.
This role is ideal for someone who enjoys organization, multitasking, problem-solving, and keeping multiple projects moving efficiently day to day.
Key Responsibilities
- Executive and office administrative support
- Managing calendars, meetings, calls, and scheduling
- Email and correspondence management
- Preparing letters, reports, documents, and meeting materials
- Organizing files, records, invoices, and confidential business documents
- Coordinating meetings, agendas, follow-ups, and action items
- Liaising with consultants, contractors, tenants, and outside professionals
- Managing office workflow and helping prioritize urgent matters
- General office coordination and day-to-day administrative support
- Assisting ownership with project coordination across multiple businesses and properties
- Research, follow-up, and handling special projects as required
- Supporting operations and ensuring deadlines and tasks are tracked and completed
Qualifications
Must Have:
- Previous experience in office administration, executive assistant, or operations support role
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Strong computer skills including Microsoft Outlook, Word, and Excel
- Ability to work independently and handle multiple priorities in a fast-paced environment
- Professional, detail-oriented, and highly dependable
- Valid driver’s license and access to a vehicle
Preferred:
- Experience supporting senior management or ownership directly
- Experience coordinating with outside professionals, vendors, or consultants
- Comfortable handling confidential information with professionalism and discretion
- iPhone proficiency / strong mobile communication skills is an asset
What We’re Looking For
- Highly organized and detail-oriented
- Strong follow-up skills
- Able to work under pressure and adapt quickly
- Proactive and resourceful problem-solver
- Positive attitude and strong work ethic
- Looking for a long-term opportunity with room to grow
Competitive compensation based on experience.
Immediate start available.
Serious inquiries only.
Pay: $20.00-$30.00 per hour
Benefits:
Ability to commute/relocate:
- Woodbridge, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Experience:
- Office: 3 years (preferred)
- Administrative experience: 3 years (preferred)
Language:
Work Location: In person
