School District 22 is hiring for a District Secretary Human Resources. You must be a self-starter and have the ability to multi-task in a fast paced environment. This position is 35 hours per week, 12 month position Temporary until September 9, 2027.
POSITION SUMMARY:
Under the supervision of the Director of Human Resources, or designate, the incumbent performs a variety of secretarial tasks and has access to knowledge and confidential information with respect to employees and management.
POSITION DUTIES AND RESPONSIBILITIES:
- Supports the posting and filling processes including preparing correspondence, maintaining information systems, coordinating and facilitating internal and external processes, assisting with employee orientations.
- Prepares, processes, files and maintains a variety of records.
- Monitors contractual obligations and ensures appropriate documentation is obtained and retained.
- Maintains seniority reports, employee files and employee database (absence tracking, contracts, etc.) and coordinates with payroll.
- Researches and prepares a variety of reports for both internal and external requirements.
- Answers inquiries by telephone or in person and provides support for staff and the public.
- Performs a wide variety of diverse or specialized duties.
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May be required to dispatch casual staff.
REQUIRED EDUCATION & EXPERIENCE:
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Grade 12 plus six months of a post-secondary office of business administration certificate.
- Additional education in human resource management (equivalent to an additional six months of post-secondary education.)
- Two years of recent successful experience in a human resource position or equivalent.
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Keyboarding 40 wpm
REQUIRED KNOWLEDGE, ABILIITIES AND SKILLS:
- Proven ability to exercise moderate judgement following established procedures and policies to evaluate and determine the most appropriate action from a variety of alternatives.
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Proven ability to seek direction when apparent solutions to problems are not within the intent of established practices.
- Proven ability to communicate effectively, both orally and in writing, with staff and the public using tact and discretion to clarify and exchange information of a detailed or specialized nature.
- Ability to ensure duties are performed accurately and completely.
- Proven organizational skills.
- Proven ability to work independently and handle inquiries with minimal direction.
- Physical capability to perform the job duties in a standard office environment.
- Maintains the confidentiality of sensitive information seen or heard.
- Proven skills managing computer-based information systems (data input, file maintenance, data retrieval) including intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software.
- Knowledge of payroll, benefits and accounting practices would be an asset.
- Knowledge of human resources best practices, relevant legislation, collective agreements, school district policies and practices would be an asset.
WAGE: $32.81 per hour
SHIFT: (Monday to Friday) - 35 hours per week - 12 month position Temporary to September 9, 2027
This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above.
While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.
POSTING: #195
