Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation.
Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders.
About the Role
Reporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion.
Key Responsibilities
Contract Coordination
Review proposal budgets for accuracy prior to submission to funding partners
Review contracts for accuracy and completeness before executive approval and submission
Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required
Maintain organized electronic contract files and documentation systems
Ensure accurate information is provided to accounts receivable for billing purposes
Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines
Provide updated budget information to project leads as required
Identify and report discrepancies or variances to the appropriate stakeholders
Track reporting requirements and ensure deadlines are met
Obtain certificates of insurance and other required project documentation
Additional Responsibilities
Support year-end project reviews, including reconciliation and adjustments
Assist with the preparation and completion of annual audits
What We’re Looking For
Strong attention to detail with the ability to review and manage complex documentation
Experience working with contracts, budgets, and reporting processes
Comfortable working with financial and project management systems
Excellent organizational and time management skills
Strong communication skills with the ability to collaborate across teams and external partners
Ability to manage multiple priorities in a fast-paced environment
Why This Opportunity
This is a unique opportunity to join a values-driven organization making a meaningful impact, while enjoying all that the Okanagan lifestyle has to offer. You’ll be part of a collaborative team environment where your contributions directly support important community-focused initiatives.
Interviews will be held in one week. Only those meetings these requirements will be contacted at this time. We thank all those that apply! Please reference job number 05150-0013466028 in all correspondence.
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