About the Role
Canada Custom Autoworks is a growing multi-location automotive retailer specializing in tires, wheels, lift kits, and vehicle customization. Operating across 10+ entities within a unified ERP environment. Reporting to the Controller the Accounts Payable Manager role is responsible for the full vendor transaction lifecycle from purchase order and receiving through vendor payment, returns, and credit recovery.
We are hiring an Accounts Payable Manager to lead a team of three AP Analysts and own the accuracy, completeness, and efficiency of the vendor transaction cycle.
This is a hands-on leadership role where you'll guide a team responsible for delivering accurate, timely results while continuously identifying opportunities to improve processes, strengthen controls, and increase operational efficiency.
What You Will OwnTeam Leadership
- Lead, develop, and support a team of three AP Analysts.
- Drive accountability for bill processing, exception resolution, vendor follow-up, and month-end deliverables.
- Establish priorities, monitor workload, and ensure the team consistently meets deadlines.
- Improve workflows, reporting, controls, and team processes to support continued growth and efficiency.
PO to Bill & Return to Credit Management
Three-way matching is a core responsibility of the AP team. You will be responsible for ensuring the team consistently delivers accurate and timely matching of purchase orders, item receipts, and vendor bills while maintaining strong controls around exception identification, investigation, and resolution.
This includes:
- SKU mismatches between purchase orders and vendor bills.
- Quantity and receiving discrepancies.
- Pricing, freight, and tax variances.
- Duplicate bills, duplicate receipts, and incorrect vendor balances.
- Missing vendor credits and unresolved vendor returns.
Payments & Vendor Reconciliation
- Manage payment cycles and support EFT and wire disbursement controls.
- Reconcile key vendor statements and resolve aged balances, debit balances, and statement discrepancies.
- Manage vendor returns through final credit recovery, ensuring credits are identified, tracked, and applied.
- Drive resolution of historical AP issues and outstanding balances.
- Maintain strong vendor relationships through timely communication and issue resolution.
Cost Management & Process Improvement
The AP team plays an important role in identifying opportunities to reduce costs, improve efficiency, and strengthen vendor relationships.
- Identify duplicate spend, recurring inefficiencies, and opportunities for cost savings.
- Help establish appropriate payment terms, credit arrangements, and account structures with key vendors.
- Support vendor consolidation and standardization initiatives where appropriate.
- Recommend process improvements that reduce manual effort and improve transaction accuracy.
- Escalate opportunities for rebate recovery, vendor credits, and improved vendor performance.
Multi-Entity Accuracy
- Maintain accurate vendor balances across 10+ entities.
- Ensure bills, receipts, returns, and credits are recorded to the correct entity, location, item, and tax treatment.
- Support month-end close activities including cutoff procedures, pending receipts, late bills, unresolved returns, and outstanding credits.
- Escalate material issues affecting accounting accuracy and operational efficiency.
What We're Looking For
- 5+ years of experience in Accounts Payable, Operational Accounting, or a related accounting function.
- Previous leadership or supervisory experience.
- Strong three-way matching experience (purchase order, receipt, and bill).
- ERP experience required; NetSuite experience strongly preferred.
- Experience within an inventory-based business such as automotive, retail, distribution, manufacturing, construction, or industrial products.
- Experience supporting high-volume, multi-location operations.
- Strong Excel skills.
- Strong organizational, analytical, and problem-solving abilities.
You Will Excel Here If You
- Think operationally and understand how purchasing, receiving, inventory, and AP connect.
- Are comfortable investigating discrepancies, missing credits, and unresolved balances.
- Can follow transactions end-to-end and identify issues before they become larger problems.
- Lead through accountability, organization, and follow-through.
- Enjoy improving processes and building stronger teams.
Why Join Us
This is an opportunity to lead a critical accounting function within a growing and operationally complex business. You'll work directly with accounting leadership, influence process improvements, strengthen controls, and help build a best-in-class AP operation.
Pay: $75,000.00-$90,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care
Application question(s):
- Have you worked in an ERP environment utilizing purchase orders, receiving, and vendor bill matching?
- Which ERP systems have you used?
Experience:
- Accounts Payable or Operational Accounting: 3 years (preferred)
- Management or Supervisory: 2 years (preferred)
Location:
- Calgary, AB T2C 1Y3 (required)
Work Location: In person
