Sinai Health is looking for an Administrative Assistant, Occupational Health. As an integral member of the Occupational Health Team this position is responsible to provide administrative support to all members of the team.
About this team:
The Occupational Health Team at Sinai Health is integral to fostering a safe and healthy workforce. Consisting of 15 experienced professionals, including Abilities Coordinators and Health Surveillance Nurses, we facilitate disability management, return-to-work strategies, workplace accommodation planning, and attendance support programs. Our approach is centered on early intervention and cooperative engagement among employees, managers, health care practitioners, and union partners to drive effective case resolutions while preserving confidentiality and respect.
We also provide a range of essential clinical services, including pre-employment health assessments, immunizations, first aid, and medical surveillance related to occupational exposures. As a resource for both occupational and non-occupational health concerns, our team contributes significantly to employee well-being and organizational resilience. Each year, we support the onboarding of over 1,000 new employees, reinforcing Sinai Health's commitment to growth, safety, and a healthy work environment. Our approach prioritizes creating a workplace culture that is equitable, compassionate, and accountable.
In this role you will:
- Assist in the coordination of the day to day operation of the Occupational Health Clinic
- Organize, co-ordinate and participate in special projects (annual influenza campaign, exposures, outbreaks)
- Provide any required administrative support to various Division Heads (agendas, planning meetings, arranging itineraries and dinners for potential new recruits)
- Assist with reconciliation of Departmental procurement card
- Assist the Senior Manager/Director with all reporting requirements (letters, memos, charts, tables, PowerPoint presentations, manuscripts, AFP points document)
- Develop further spread sheets and charts detailing various scenarios as required
- Develop schedules and room bookings for department meetings/assist with conference room bookings
- Assist with planning itineraries and travel arrangements as required
- Prepare annual report for department as directed by Senior Manager
- Coordinate conference calls as required
- Act as the Program Coordinator for the Annual Influenza Prevention campaign
- Assist with cheque requisitions and expense reimbursements as required
- Evaluation of daily departmental mail, faxes and answering incoming telephone inquiries
- Perform other duties consistent with the job classification as required
Job Requirements:
Mandatory
- Postsecondary degree or Office Administration Diploma from a recognized educational institution
- 3 years of recent and related experience to include accounting
- Applicants with proven equivalent recent and related training and experience may be considered
Preferred
- Previous experience working in a teaching/health environment
- Medical terminology preferred but not essential
Skills and Knowledge
- Proficient in Microsoft Word, Excel, Power Point, Access, Outlook
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
- Excellent time management, organizational and self planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
- Demonstrated satisfactory work performance and attendance record
If this sounds like you and you feel ready to build your health care administration career within Occupational Health and Safety, apply now and let us know why you’d be a great addition to our team.
Job Type: Full Time
Hours: 37.5 hours per week; due to the nature of this position, additional hours may be required.
Vacancy Type: New/Replacement Vacancy
Union: Non-Union
