Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to a Director.
This position is ideal for someone who is proactive, enjoys managing multiple priorities, and has strong attention to detail and follow-through. The successful candidate will assist with day-to-day administration, purchasing activities, research, tracking, correspondence, and ongoing projects.
Responsibilities
- Provide day-to-day administrative support to the Director.
- Organize and manage emails, correspondence, documents, and follow-up items.
- Maintain spreadsheets, reports, trackers, and administrative records.
- Assist with purchasing activities, including researching products and suppliers, obtaining quotes, compiling information, and following up on orders and outstanding requests.
- Conduct research and gather information for projects and business needs.
- Track deadlines, action items, and outstanding matters and ensure appropriate follow-up.
- Prepare correspondence, reports, documents, presentations, and other materials.
- Coordinate information with internal departments, suppliers, and external contacts.
- Assist with scheduling, meetings, and general administrative requirements.
- Support special projects and other administrative or operational activities as required.
Qualifications
- 2 - 4 years of administrative, office support, or related experience preferred.
- Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
- Strong Microsoft Excel skills are required, including the ability to create and maintain spreadsheets, organize data, use formulas, and prepare reports.
- Strong working knowledge of Microsoft Word and Outlook.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and follow tasks through to completion.
- Comfortable conducting research and independently following up on outstanding items.
- Proactive, dependable, and able to adapt to changing priorities.
- Ability to exercise discretion and maintain confidentiality.
Working Conditions
- Position is primarily based in a professional office environment.
- Regular use of a computer and standard office equipment.
- Frequent interaction with employees, suppliers, and external contacts.
- Ability to manage changing priorities and deadlines in a fast-paced environment.
- Occasional travel between Company locations or to local suppliers may be required.
This posting is for an existing vacancy.
Artificial intelligence is not used to screen, assess, or select applicants for this position.
We are committed to providing an accessible recruitment process. Accommodation is available upon request for applicants participating in all stages of the recruitment and selection process.
Pay: $45,000.00-$50,000.00 per year
Experience:
- Administrative: 2 years (preferred)
- Microsoft Excel: 1 year (required)
Work Location: In person
