About BITSUMMIT
BITSUMMIT is a project-based consulting firm. We work with clients across industries to deliver technology solutions, and we move fast. We're looking for a Project Coordinator who can keep multiple engagements on track, support our delivery teams, and bring the kind of organizational discipline that makes everyone around them more effective.
About the Opportunity
As a Project Coordinator, you'll sit at the intersection of client delivery and internal operations, supporting project managers, coordinating across teams, and making sure nothing slips through the cracks. You'll manage schedules, track milestones, maintain project documentation, and be the connective tissue between our clients, consultants, and internal stakeholders. We're looking for someone who is proactive, organized, and comfortable operating in a fast-paced environment where priorities can shift quickly.
What you will do
- Coordinate day-to-day project activities across multiple active engagements, ensuring tasks, timelines, and deliverables stay on track
- Maintain project plans, schedules, and status reports, and flag risks or delays before they escalate
- Support project managers with meeting coordination, agenda preparation, action item tracking, and follow-up
- Serve as a point of contact for clients and internal teams on project logistics, status updates, and scheduling
- Track resource assignments and flag capacity or coverage gaps to the appropriate leads
- Maintain accurate project documentation including SOWs, change logs, meeting notes, and deliverable records
- Coordinate onboarding logistics for consultants placed on client engagements
- Support internal operations workflows including process documentation, reporting, and coordination across HR, PMO, and Operations
- Prepare project status updates and reports for internal leadership and client stakeholders
- Identify and flag operational gaps and contribute to process improvement initiatives
Required Experience
- 3+ years in a project coordination, project support, or operations coordination role
- Demonstrated experience managing multiple projects or workstreams simultaneously
- Familiarity with project management methodologies (Agile, Waterfall, or hybrid)
Tools & Systems
- Proficiency with project management platforms such as Teamwork, Jira, Asana, or similar
- Strong command of Microsoft 365 (Teams, Outlook, SharePoint, Excel)
- Comfortable working within internal platforms, documentation systems, and automated workflows
The Way You Work
- Clear and confident communicator, able to engage clients professionally and keep internal teams aligned
- Highly organized with strong attention to detail and the ability to manage competing priorities
- Proactive and self-directed, you follow up, you close loops, and you don't wait to be asked twice
- Comfortable working across functions and adapting quickly when priorities shift
- Reliable with deadlines and accountable for the quality of your work
Good to Have
- Experience in a consulting, or professional services environment
- PMP, CAPM, or equivalent project management certification is an asset
- Experience supporting both client-facing delivery and internal operations
- Familiarity with resource management or workforce coordination
How to apply
Send your resume and a short cover letter to [email protected]
BITSUMMIT is an equal opportunity employer. We hire for talent, drive, and the ability to ship. Accommodations are available on request at any point in the selection process.
Ability to commute/relocate:
- Oakville, ON L6K 3V7: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Oakville, ON L6K 3V7
