FULL-TIME; 18-MONTH CONTRACT
Position Overview:
To provide effective service to employees and management team by performing daily HR duties to ensure smooth operations across all departments. Tasks include conducting orientations, facilitating full-cycle recruitment, assisting with group benefits administration, providing administrative support, and completing other HR tasks as required.
Primary Duties & Responsibilities:
· Escalate unanswered questions and/or complaints accordingly - maintain contact with employee until issue is fully resolved.
· Collaborate with Supervisors/Managers to promote positive work-life culture and employee relations.
· Maintain visibility and connection with front line staff.
· Identify and coordinate organizational training sessions, in conjunction with Management.
· Assist employees in understanding and adhering to the procedures, guidelines, and policies outlined in both the Collective Agreement and TransCare®Employee Handbook.
· Communicate the details of the Agency’s Group Benefit Plans and Group Registered Retirement Savings Plan, guiding employees through the enrollment and termination processes.
· Support recruitment activities by conducting HR orientations, collecting and entering new hire data, establishing employee files, scheduling interviews, conducting reference checks, and tracking medical and police checks.
· Assist in administrative operations by performing tasks such as data entry, filing, and managing databases. Ensure timely processing and distribution of employee letters and documents.
· Maintain communication with representing Union for employee status updates.
· Maintain a variety of confidential HR-related documents, including employment verification letters, personnel files, employment applications, benefit enrolments and employee terminations – ensuring completeness of files.
· Organize and coordinate HR-related meetings, and documenting meeting notes.
· Assist employees and supervisors in reporting workplace accidents, injuries, and illnesses.
· Ensure timely processing of leave of absence (LOA) and vacation requests in collaboration with department Managers and Supervisors.
· Work with HR team, Finance & Payroll, Facilities and IT teams;
· Participate in HR training sessions and meetings as designated.
· Perform other HR related tasks and projects as required.
Job Specifications:
· Post-secondary degree/diploma with concentration in Human Resources Management or an equivalent combination of education and experience in the Human Resources field.
· One year relevant experience in a similar human resources position; experience in a unionized environment is an asset.
· Sector familiarity in a Human Resources support role is preferred.
· Good knowledge of Employment Standard Act, Ontario Labour Relations Act, and Occupational Health and Safety Act.
· Proficiency in using Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
· Proficiency in using HRIS-QHR is an asset.
· Demonstrated initiative and sound judgment.
· Excellent oral and written communication skills.
Attributes of the Successful Candidate Include:
· Self-motivated, and the ability to handle private and/or sensitive information with confidentiality and maturity.
· Excellent organizational skills and strong attention to detail.
· Ability to establish and maintain healthy working relationship with all stakeholders, with a strong level of influence and negotiation skills.
· Demonstrated initiative and sound judgment.
· Good Multi-tasking skills.
· Able to adapt to various environments, and work in individual and/or team settings.
Work Conditions and Physical Capabilities:
· Monday to Friday from 8:30 to 4:30 with occasional evenings as required.
· General office environment with significant amount of computer and telephone use.
· Can lift &/ or carry 6-13.5kg (15-30 lbs).
Job Application Instructions:
Please submit your updated resume as well as cover letter. All applications will be held in strict confidence.
TransCare® is dedicated to addressing specific clients’ needs including; gender, language and cultural requirements in particular, when providing personal care for older adults with challenges. Selection of personnel will be based on current clients’ needs at the time of posting.
Please note, this posting is for an existing vacancy within TransCare®. We use automated application screening tools to assist with reviewing applications as part of our hiring process.
We thank you for your interest in applying to TransCare®; however only successful candidates selected for an interview will be contacted. A detailed job description will be provided on the day of the interview.
Disclaimer:
TransCare® Community Support Services is an inclusive and equal opportunity employer. We welcome applications from diverse individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code. We are committed to integration and maintaining the independence of individuals and removing barriers to accessibility in the workplace. We are committed to full compliance with the Human Rights Code, the Accessibility for Ontarians with Disabilities Act, The Pay Equity Act, the Occupational Health and Safety Act, and all other applicable legislation.
The information in this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required by employees assigned to this job. The agency reserves the right to make changes to this position as business dictates.
Pay: $39,000.00-$44,450.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Scarborough, ON M1W 3W6: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your salary expectation?
- It is an on-site position. Are you comfortable working in the office every workday?
Education:
Experience:
- Human resources support: 1 year (preferred)
Work Location: In person
