Administrative Assistant (Japanese Speaking)
Location: Downtown Toronto, Ontario
Employment Type: Temporary, Full-Time (9:00 AM – 5:00 PM, 1-hour unpaid lunch)
Contract Term: 1 month, with possibility of extension
Hourly Rate: $20–$23/hour
About the Role
We are seeking a detail-oriented and proactive Administrative Assistant on behalf of our client in Downtown Toronto. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively across departments.
Key Responsibilities
- Provide administrative support across departments, including formatting documents, presentations, and meeting schedules
- Assist with organizing company meetings and events, including preparing materials, setting up meeting rooms, and coordinating catering
- Maintain and update project and company information in internal databases and records
- Prepare and edit business presentations, reports, and internal/external communications
- Coordinate business travel arrangements and manage travel schedules and calendars
- Monitor office supply inventory, place orders, and verify deliveries
- Perform other administrative duties as assigned
What We’re Looking For
- Fluency in both Japanese and English (spoken and written)
- Post-secondary education
- 1–2 years of experience in an administrative or similar support role
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to multitask and prioritize effectively
- High level of professionalism, integrity, and attention to confidentiality
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams
Additional Information
This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.
Job Type: Fixed term contract
Pay: $20.00-$23.00 per hour
Education:
Experience:
- Administrative: 1 year (required)
Language:
- fluent Japanese (required)
Location:
Work Location: In person
