Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team to cover a maternity leave! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will support our team’s productivity and create a welcoming environment for clients and visitors alike. This position offers an exciting opportunity to showcase your administrative expertise while contributing to a positive workplace culture. The ideal candidate will thrive in a fast-paced setting, possess excellent communication skills, and demonstrate a proactive attitude toward problem-solving and multitasking.
Responsibilities
- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records and files.
- Handle clerical responsibilities such as filing, proofreading documents, and managing correspondence to ensure seamless office operations.
- Support bookkeeping activities through QuickBooks or similar accounting software, including invoicing, expense tracking, and financial record keeping.
- Assist with office procedures by managing scheduling, verifying insurance information, and maintaining confidential records.
- Maintain office supplies inventory and ensure all equipment is functioning properly to support daily activities.
- Demonstrate excellent phone etiquette while managing multi-line phone systems and providing customer support with professionalism and warmth.
Experience
- Proven clerical or administrative experience in an office environment is required
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping tasks.
- Demonstrated ability in data entry with high accuracy and attention to detail.
- Experience handling front desk responsibilities including multi-line phone systems, customer service interactions, filing systems.
- Knowledge of Excavation or construction industry is an asset
- Excellent organizational skills paired with the ability to prioritize tasks efficiently in a busy setting.
- Strong communication skills with professional phone etiquette and customer support capabilities to foster positive client interactions.
- Experience completing locates and permits is preferred.
Join us in creating an efficient, friendly workplace where your organizational talents make a real difference!
Pay: $19.55-$28.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Language:
Work Location: In person
