This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
Location - This role is in-person at North Campus Edmonton.
Reporting to the Faculty General Manager, the Faculty Administration Coordinator will act as the primary Faculty administrative support in the areas of Finance and HR for operational accounts. Acting as the first point of contact within KSR, this role assists the community with navigating and understanding processes, policies, and procedures and has responsibility to assist in resolving issues, removing barriers, and providing support in these areas. In all facets of this role, this position endeavors to integrate and advance the University’s commitments to accessibility, community, and belonging. This position understands, fulfills, and promotes the health, safety and environmental responsibilities identified in University Policy.
The Faculty Administration Coordinator will be the primary transactional support for Faculty financial matters for operational accounts. This includes supporting revenue generation and international partnership activities, such as Alberta International School/Beijing Sport University and Fitness Testing Services. The position will be required to assist the budget holders and ensure that billing/invoicing is done in a timely manner.
Supporting HR activities for operational accounts, the Faculty Administration Coordinator will be a reliable source of information for the Faculty (in addition to the HR partner services) with respect to HR processes on campus, including but not limited to, hiring and recruitment and recruitment practices.
This position will be required to anticipate daily fluctuations in workload in terms of volume and variety, as well as independently prioritize their workload to meet the expectations and timelines from all areas the position services. The position requires primarily in-person work.
Ranked among the world’s top 10 in sports-related disciplines (QS World Rankings 2017–2019), the Faculty of Kinesiology, Sport, and Recreation excels in diverse areas including sport science, exercise physiology, health, tourism, rehabilitation, and recreation management. For more than 50 years, the faculty has advanced community health and quality of life through its research, teaching, and outreach.
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Demonstrates an understanding of University Finance policies and procedures and advises staff, students, and Faculty where to access services.
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Performs ad hoc financial data gathering and report generation for budget holders (e.g., Fitness Testing Services) and answers queries as able to.
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Manages the requisition, replenishment, and administration of petty cash requests.
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Reconciles and processes cash and cheque deposits.
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Prepares and submits financial forms to the Staff Service Centre (SSC) and liaises with SSC staff to ensure completion.
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First point of contact for staff and Faculty on HR processes and inquiries related to collective agreements (NASA/ASSUA/GSA, etc.), appointments, job design time entry, job classifications, etc.
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Escalates HR-related issues and inquires to HR partner, and/or FGM, as required.
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Assists hiring managers with the completion of position evaluations and job descriptions prior to review by the HRP.
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Diploma (preferably in business administration or accounting).
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2-3 years of progressively responsible operational support experience, preferable in a post-secondary setting.
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Proficiency in PeopleSoft HCM, Financials, Campus Solutions, SupplyNet, MS Office, and Google applications.
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Excellent computer skills, including proficiency in the use of database, spreadsheet, and word processing software.
Application Instructions
Click "Apply Now" to submit your resume and cover letter as ONE document.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
