Job Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will have strong clerical skills, proficiency with office software, and the ability to manage multiple tasks efficiently in a fast-paced environment. Experience in medical or dental offices is a plus, but not required. This position offers an opportunity to contribute to a professional and collaborative workplace while developing your administrative expertise.
Responsibilities
- Manage front desk duties including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize software such as QuickBooks, Microsoft Office, and Google Workspace for bookkeeping, report generation, and correspondence
- Coordinate appointments, schedule meetings, and assist with calendar management
- Provide customer support by addressing inquiries via phone or email and ensuring excellent service standards
- Assist with medical or dental office administrative tasks such as patient check-in/out, insurance verification, and record keeping (if applicable)
- Support administrative projects including filing systems organization and document preparation
- Maintain organizational efficiency through effective time management and task prioritization
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills including data entry, document proofreading, and basic bookkeeping using QuickBooks or similar software
- Excellent organizational skills with the ability to multitask effectively in a busy environment
- Exceptional phone etiquette and customer service skills for front desk interactions and client support
- Clerical experience in an office setting; experience in medical or dental offices is advantageous
- Ability to handle multi-line phone systems efficiently and professionally
- Strong typing skills with attention to detail for accurate data entry and correspondence
- Organizational skills necessary for filing systems management and appointment scheduling
- Ability to work independently with minimal supervision while maintaining high-quality work standards
Pay: $51,293.67-$54,185.68 per year
Benefits:
Work Location: In person
