Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration-
Assist Project Managers with project execution
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Create and maintain project files and documentation
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Track project schedules, milestones, and deliverables
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Coordinate project documentation and reporting
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Generate project status reports
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Track action items, deficiencies, and project close-out requirements
Procurement & Materials Management-
Create purchase orders and get approved by PM
- Coordinate material ordering and procurement
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Communicate with suppliers, distributors, and manufacturers
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Track deliveries, lead times, and backorders
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Verify material receipts against project requirements
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Maintain project material logs and inventory records
Scheduling & Resource Coordination-
Assist the PM with field technicians and subcontractors scheduling
- Assist the PM to coordinate site visits, inspections, and service calls
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Assist the PM to coordinate commissioning and system handover activities
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Assist with manpower planning and resource allocation
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Assist the PM to organize project meetings and internal coordination activities
Documentation & Reporting-
Assist the PM to maintain project drawings and revision control
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Assist the PM to organize manuals, warranties, test reports, and closeout documentation
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Assist the PM to track change orders, approvals, and customer requests
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Assist the PM with project closeout packages and turnover documentation
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Assist the PM to maintain accurate project records within company systems
Customer Communication-
Assist the PM to coordinate customer meetings and site visits
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Assist the PM to prepare and distribute meeting minutes
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Assist the PM communicate project schedules, updates, and key milestones
Financial Support-
Assist the PM with progress billing and invoicing
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Assist the PM to track project costs and expenses
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Assist the PM to support change order preparation and documentation
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Assist the PM with collections and project-related administrative functions
Qualifications
Required-
Excellent written and verbal communication skills
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Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset
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Strong organizational, planning, and time-management skills
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High attention to detail with the ability to manage multiple priorities simultaneously
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Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint
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Ability to maintain confidentiality and exercise discretion when handling sensitive information
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Professional demeanor with strong customer-service and relationship-building skills
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Ability to work independently, take initiative, and follow through on commitments
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Strong problem-solving and decision-making abilities
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Reliable, punctual, and highly accountable
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Comfortable working in a fast-paced environment supporting multiple projects and field teams
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Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects
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Ability to work with confidential information and security-related documentation
Preferred
Experience with the following is considered an asset:
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AutoCAD
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Smartsheet
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Microsoft Project
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QuickBooks
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ERP Systems
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is:
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Organized and detail-oriented
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Professional and customer-focused
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Confident coordinating multiple priorities simultaneously
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Comfortable working with field personnel, clients, and vendors
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Proactive and solutions-driven
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Committed to quality and accountability
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Interested in building a long-term career within the security and technology industry
Key Success Metrics-
Projects delivered on schedule
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Material shortages minimized
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Accurate and timely project documentation
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Timely project billing and administrative processing
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High customer satisfaction
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Effective coordination between office and field teams
Compensation & Benefits-
Competitive salary
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Extended health and dental benefits
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Company training and certification opportunities
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Career advancement opportunities
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Supportive team environment
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Exposure to leading security, networking, and technology platforms
Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
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