The Human Resources & Payroll Coordinator position is an opportunity for a dynamic individual looking to expand their career in the exciting hospitality industry with a focus on Human Resources. This role is responsible for the employee lifecycle and benefit administration.
HR Responsibilities:
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Responsible for the full employee lifecycle from recruitment to departure.
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Coordinate all aspects of the recruitment process, including posting job vacancies, attending local career fairs, conducting reference checks, approving offer letters, and supporting new employee onboarding and orientation.
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Assist in the development, implementation, and communication of HR policies, procedures, and programs while ensuring compliance with employment legislation and organizational policies.
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Quarterly and periodic reporting to the Union.
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Plan, coordinate, and execute employee activities and events, such as staff training, seasonal and farewell parties, and community services.
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Administer the employee Birthday program.
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Prepare HR reports, maintain HR metrics, manage departmental correspondence, and provide administrative support for HR projects and initiatives.
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Regular reporting on Employee and Recruitment goals.
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Administer leave programs in coordination with the Disability Management Company.
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Assist in employee communication, including internal job vacancies, newsletters, and employee engagement surveys.
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Maintain employee total compensation packages (e.g., Group Health and RRSP enrolment).
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Upkeep the HRIS system and the online policy system (ADP Workforce Now).
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Maintain confidentiality, exercise sound judgment, and provide exceptional customer service while supporting managers and employees across all areas of Human Resources.
Payroll & Benefits Responsibilities:
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Provide payroll administration, onboarding, and offboarding of employees in HRIS.
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Review and submit bi-weekly payroll in ADP.
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Maintain a high level of accuracy in all payroll-related activities, ensuring employee information, payroll records, and transactions are processed correctly, confidentially, and in compliance with applicable legislation, policies, and deadlines.
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Prepare and submit Records of Employment (ROEs) accurately and within legislated timelines, ensuring compliance with applicable employment standards and government reporting requirements.
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Resolve payroll-related inquiries.
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Prepare, reconcile, and submit bi-weekly employee hours reports to the Accounting Department, ensuring accuracy, completeness, and adherence to established payroll deadlines.
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Assist and collaborate with the accounting department on year-end reviews and audits.
Requirements:
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Attention to Detail & Problem Solving: Demonstrates strong analytical and decision-making skills, using sound judgment to identify practical solutions and respond effectively to changing priorities.
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Accountability & Professionalism: Plans and manages work effectively, demonstrates reliability, follows organizational policies and procedures, exercises good stewardship of resources, and is committed to continuous learning and improvement.
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Teamwork & Communication: Builds positive working relationships through respectful, approachable, and collaborative interactions. Communicates effectively, resolves conflicts professionally, adapts to change, and contributes to a positive and inclusive workplace culture.
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Professional written and verbal communication skills.
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Experience in administrative and clerical procedures, including managing files and records.
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Must have completed high school education or equivalent.
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Post-secondary education preferred.
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Experience in human resources and payroll is preferred; experience in a hotel or resort workplace is an asset.
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Experience with Payroll or HR Management software (e.g. Netsuite, ADP) is an asset.
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Experience working in a Unionized environment is an asset.
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Experience administering group benefit plans is an asset.
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Will consider a combination of relevant industry experience and education in a related field.
