Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional support across departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for colleagues, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and clerical functions while contributing to a thriving organization.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing excellent customer support with professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools to maintain up-to-date records.
- Handle filing, document proofreading, and organization of administrative files to ensure easy retrieval and compliance.
- Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping.
- Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members.
- Provide clerical support such as photocopying, faxing, mailing, and maintaining office supplies inventory.
- Offer exceptional customer service by addressing inquiries efficiently and supporting clients or patients in a friendly manner.
Qualifications
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with data entry, filing systems, and clerical tasks in a fast-paced environment.
- Familiarity with QuickBooks or similar bookkeeping software is preferred.
- Excellent phone etiquette with the ability to manage multi-line phone systems confidently.
- Strong typing skills along with proofreading abilities to ensure accuracy of documents.
- Previous experience in a medical or dental office setting is a plus; familiarity with front desk duties in healthcare environments is highly desirable.
- Demonstrated customer service skills with a professional demeanor and positive attitude.
Join us as an Administrative Assistant and become an essential part of our vibrant team! Your energy, organizational prowess, and commitment to excellence will help us deliver outstanding support every day while advancing your career in a rewarding environment.
Pay: $19.75-$20.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
