Role at a Glance
WalterFedy is looking for a Senior Office Coordinator to support the day-to-day operations of our office. Working closely with the Office Manager, this role plays a key part in ensuring a smooth, efficient, and welcoming workplace for both employees and clients.
This is a dynamic, hands-on role combining office coordination with executive administrative support. The ideal candidate is highly organized, proactive, and thrives in an environment where priorities shift and no two days are the same.
You’ll Love This Role If
- You enjoy being the go-to person who keeps things running smoothly
- You take pride in creating a positive, well-organized office environment
- You’re proactive and enjoy anticipating needs before they arise
- You’re comfortable balancing multiple priorities and deadlines
- You bring a high level of professionalism and discretion
What You Will Do
Office Coordination
- Support the Office Manager in the day-to-day operation of the office.
- Coordinate office supplies, equipment, and vendor relationships.
- Manage mail, courier services, and general office organization.
- Provide front-line support to employees and visitors.
- Coordinate meeting rooms, workspace needs, and office logistics.
- Assist with onboarding logistics and employee support needs.
- Support planning and execution of meetings, training sessions, and office events.
- Help maintain a welcoming, organized, and professional office environment.
- Identify and implement improvements to office processes and workflows.
Executive Administration
- Provide administrative support to senior leadership, including calendar coordination and scheduling.
- Assist in preparing meeting materials, presentations, and correspondence.
- Coordinate meeting logistics, take minutes, and track action items.
- Support communication with internal and external stakeholders.
- Assist with travel coordination and other administrative priorities as needed.
What You Bring to the Table
- 4–7 years of experience in office coordination or administrative roles.
- Experience supporting leadership is an asset.
- Strong organizational skills with the ability to prioritize effectively.
- Excellent communication skills (written and verbal).
- High attention to detail and commitment to quality work.
- Professional, approachable, and service-oriented mindset.
- Ability to work both independently and collaboratively.
- Proficiency in Microsoft Office and general office systems.
Why This Role Matters
As the Senior Office Coordinator, you play a vital role in shaping the day-to-day experience of our office supporting operations, enabling your team, and helping create an environment where people can do their best work.
Life at WalterFedy
As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.
Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.
Join us as we move past working for a living, and toward building better communities with smart, influential design.
How to Apply
Please apply with your resume and use the link at the top of this page. You will be redirected to our internal application platform.
WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.
Should you require an accommodation to participate in the application process, please contact
[email protected] or call 519-576-2150.
Thank you for your interest in WalterFedy!
Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.
