UNLICENSED ADMINISTRATION JOB DESCRIPTIONS
General Job Duties
v Assist Property Manager (PM) with requests placed.
v Data entry with new properties.
v Follow Policies & Procedures for both the Company and the Clients.
v Report to Property Manager daily.
v B/F all required documents and track as required for follow-up.
v Process Corporation (Condo) documents through Alberta Land Titles.
v Research documents and collaborate with others to resolve current issues in a timely manner.
v Update property data within on-call sheets for maintenance personal and forward to maintenance administrator.
v Send out notices, follow up on deadlines, communicate with other Teams/Departments on an ongoing basis.
v Filing of documents.
Condominium Specific
v Respond to property questions from unit owners and follow up on completion of work (email, phone, GeniePad, CondoCafe).
v Maintain Owner Databases & Yardi Voyager database updates daily.
v Property maintenance coordination and follow-up for properties within portfolio.
v Ensure CondoPapers and CondoCafe Condo documents are kept current for each property.
v Compose and send out communications in a timely manner.
v Follow up as directed by PM with monitoring Bylaw infractions, following up when required with notices/fines as approved by PM.
v Facilitate occasional evening meetings such as AGM’s.
v Record and distribute AGM meeting minutes.
v Owner chargebacks as approved by PM.
v Implement purchase orders as approved by the PM.
v Process & keep current the Information Statements for each corporation.
v Process Fee Increase and Special Levy information and send out to Ownership as directed by PM.
Work Remotely
Pay: $40,000.00-$48,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Application question(s):
- Do you know the property management program Yardi?
Experience:
- Administrative: 1 year (preferred)
Work Location: In person
