Kai Cao Inc. (KCI) is seeking a motivated and organized Procurement & Supply Chain Coordinator to support our growing procurement and supply chain services. This position will be responsible for sourcing materials, obtaining supplier quotations, coordinating purchase orders, managing supplier relationships, tracking deliveries, supporting receiving and quality activities, and maintaining procurement systems.
Working closely with engineering staff, project managers, suppliers, customers, and shop personnel, the successful candidate will help ensure materials are procured efficiently, delivered on schedule, and managed in accordance with KCI's Quality Management System.
This position is well suited for a junior to intermediate professional looking to develop a career within procurement, supply chain management, and the Canadian nuclear industry.
Primary Responsibilities
Procurement
· Source materials and components from qualified suppliers.
· Obtain competitive supplier quotations.
· Review pricing, lead times, and commercial terms.
· Prepare quotation comparisons and procurement summaries.
· Issue purchase orders to suppliers.
· Monitor purchase order acknowledgements.
· Track deliveries and maintain procurement schedules.
· Coordinate procurement activities from quotation through delivery.
· Assist with customer procurement requests and quotations.
Supplier Development & Relationship Management
· Identify and research new suppliers that support KCI's current and future business.
· Develop and maintain relationships with suppliers.
· Evaluate supplier capabilities, certifications, quality systems, pricing, and lead times.
· Assist with qualifying new suppliers in accordance with KCI's Quality Management System.
· Maintain KCI's Approved Supplier List (ASL).
· Perform annual supplier evaluations based on quality, delivery performance, responsiveness, and commercial competitiveness.
· Monitor supplier performance and recommend improvements where appropriate.
· Maintain supplier records, certifications, and contact information.
· Support the continued growth and diversification of KCI's supplier network.
Procurement Administration
· Prepare and issue Requests for Quotation (RFQs).
· Maintain procurement records, purchase orders, and supplier documentation.
· Update procurement tracking logs and status reports.
· Coordinate procurement documentation with engineering and project teams.
· Maintain procurement files in accordance with KCI quality procedures.
· Assist with customer procurement documentation requirements.
ERP & Procurement Systems
· Maintain procurement information within KCI's ERP and business management systems.
· Create and maintain supplier, purchase order, and inventory records.
· Ensure procurement data remains accurate, organized, and up to date.
· Assist with the development and continuous improvement of procurement tracking tools and workflows.
· Support future implementation of procurement software and digital supply chain initiatives.
Expediting & Logistics
· Follow up with suppliers regarding delivery schedules.
· Expedite critical orders when required.
· Coordinate freight and shipping arrangements.
· Resolve delivery issues with suppliers.
· Communicate schedule updates to project teams and customers.
· Support customer delivery requirements.
Receiving, Shop & Material Coordination
· Coordinate receipt of incoming materials.
· Verify received materials against purchase orders.
· Assist with receiving inspections.
· Coordinate storage and material handling.
· Work closely with shop personnel to ensure materials are available for assembly, fabrication, or shipment.
· Coordinate packaging and outbound shipments to customers.
· Maintain receiving documentation and traceability records.
Quality Support
· Follow KCI Quality Management System procedures.
· Maintain procurement documentation and traceability.
· Support supplier qualification activities.
· Maintain supplier quality records and certifications.
· Assist with annual supplier performance evaluations.
· Support ISO 9001 quality requirements.
· Assist with the future implementation of CSA N299.4 and CSA N299.3 quality programs.
Customer Support
· Communicate with customers regarding procurement status, delivery schedules, and order updates.
· Coordinate responses to customer procurement inquiries.
· Provide procurement status updates to project managers and customers.
· Support the preparation of procurement quotations and commercial proposals.
· Maintain professional and responsive customer relationships.
General Administration
· Support engineering and project management teams.
· Participate in continuous improvement initiatives.
· Assist with developing procurement procedures, work instructions, and standard templates.
· Maintain professional relationships with suppliers and customers.
· Perform other duties as assigned.
Education
One of the following is preferred:
· Diploma or Degree in Supply Chain Management
· Business Administration
· Commerce
Equivalent education and experience will also be considered.
Experience
· 1–3 years of experience in procurement, purchasing, logistics, project coordination, administration, or a related field is preferred.
· Experience within manufacturing, engineering, fabrication, or industrial environments is considered an asset.
· Nuclear industry experience is beneficial but not required.
Pay: $23.00-$27.00 per hour
Work Location: In person
