Job Summary
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing incoming payments, reconciling accounts, and ensuring the accuracy of financial records. This role requires familiarity in accounting software, excellent data entry skills, and strong customer service abilities to maintain positive relationships with clients. The Accounts Receivable Clerk plays a vital part in maintaining the financial health of the organization by accurately processing transactions and supporting overall bookkeeping functions.
What you'll do:
- Accounts Receivable: Manage invoicing, collections, and payment application; investigate and resolve billing disputes and discrepancies
- Order Monitoring: Regularly review the ReadyQ view within FileMaker to track orders marked ready for shipment; flag and follow up on orders sitting too long to keep fulfillment moving
- Procurement & Operations: Maintain and update product pricing; calculate and apply landing factors for imported goods; process and structure supplier price lists; ensure compliance with Canadian sales tax requirements (HST/GST/PST/QST) across provinces
- Manage and process incoming payments using accounting software such as QuickBooks, Sage, and PeopleSoft
- Perform account reconciliation to ensure accuracy of receivables and identify discrepancies
- Maintain detailed records of all transactions and update customer accounts promptly
- Follow up with clients regarding overdue invoices through effective negotiation and communication skills
- Assist with accounts payable and other bookkeeping tasks as needed
- Conduct account analysis to identify trends or issues affecting receivables
- Ensure compliance with company policies and financial regulations during all transactions
- Provide exceptional customer service by responding to client inquiries via phone or email with professional etiquette
- Support month-end closing activities by preparing reports and performing data entry tasks
Experience
- Comfortable working with accounting software such as QuickBooks
- Strong background in bookkeeping, accounts receivable, and accounts payable processes
- Familiarity with account reconciliation and account analysis techniques
- Excellent data entry skills with high accuracy and attention to detail
- Effective negotiation skills to resolve billing disputes or overdue accounts
- Strong analysis skills to interpret financial data and identify discrepancies or trends
- Prior experience in customer service within a financial services environment is preferred
- Knowledge of basic math principles essential for accurate account analysis and reconciliation
- Professional phone etiquette and communication skills necessary for client interactions
This position offers an opportunity to be an integral part of our finance team, supporting the organization’s financial stability through precise recordkeeping and effective client communication.
Pay: $39,499.88-$47,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Toronto, ON M4M 2A6: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (preferred)
Work Location: In person
