Job Overview
This is a ACCOUNTS PAYABLE COORDINATOR position, which will inherit responsibilities and duties involved the managing the Payables of the Company, with a focus on diligent and detailed record and bookkeeping, and ensuring that all Payments made are accurate, against approved invoices, and on time as . The position will work in an Exclusive capacity for the Company, and the key duties, responsibilities and objectives for the position, include (but are not limited to), the following, which may change from time to time:
Duties
- Review, verify, and post vendor invoices into SAP Business One, ensuring invoice accuracy, proper coding, supporting documentation, and required approvals prior to processing.
- Evaluate existing accounts payable processes, procedures, and internal controls, and recommend improvements to enhance efficiency, accuracy, and compliance.
- Utilize SAP Business One, Microsoft Excel, and other analytical tools to prepare reports, reconcile data, identify discrepancies, and support management decision-making.
- Process corporate Visa and charge card transactions by collecting supporting documentation, reviewing receipts, reconciling statements, and ensuring expenses are properly coded and recorded.
- Process legal and professional fee invoices, expense reports, accounts payable invoices, and related outgoing payments in accordance with Company policies and approval procedures.
- Prepare payment schedules and banking information for electronic payments through Scotiabank and ensure payments are processed accurately and on schedule.
- Provide backup support for the Accounts Receivable function, including customer invoicing, cash application, collections, and filing when required.
- Maintain organized accounts payable records by filing paid vendor invoices and supporting documentation in accordance with the Company's document retention and filing procedures.
- Complete vendor credit applications, establish new vendor accounts in SAP Business One, and maintain accurate vendor master records, including banking and payment information.
- Assist with internal and external audits, CRA reviews, and other financial examinations by gathering, organizing, and providing supporting documentation and responding to information requests when needed.
- Provide cross-functional support within the Accounting Department and perform additional accounting duties, projects, or assignments as requested by management to meet the operational needs of the Company.
Experience
- Proven experience in accounting or bookkeeping roles, preferably within a food manufacturing environment
- 5+ years of related experience- Great written, verbal, and interpersonal skills
- Proficiency with accounting software including QuickBooks, SAP. PeopleSoft, and other relevant tools
- Strong knowledge of accounts payable, accounts receivable, account reconciliation, bank reconciliation, and auditing practices
- Experience in payroll processing, account analysis, budgeting, and financial reporting is highly desirable
- Familiarity with financial services regulations and standards is a plus
- Excellent attention to detail combined with strong analytical skills
- Ability to adapt quickly to new software platforms and evolving accounting practices
- Working towards CPA designation an asset
This position offers an opportunity to contribute significantly to our organization’s financial health while working within a collaborative team environment. We seek candidates committed to accuracy, integrity, and continuous professional growth.
Pay: $75,000.00-$85,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Work Location: In person
