Executive Coordinator
Location: Calgary, Alberta
Position: Full-Time
Salary: Starting at $60,000 per year, commensurate with qualifications and experience.
Join Our Leadership Team
Optimum Wellness Centres is one of Alberta's leading multidisciplinary healthcare organizations, operating multiple clinics throughout Calgary and surrounding communities.
We are seeking an exceptional Executive Coordinator to work directly with senior leadership in a fast-paced, dynamic environment where no two days are the same.
We are looking for someone who thrives in a fast-paced entrepreneurial environment, enjoys solving new problems every day, and wants to become a trusted partner to our senior management team. If you're looking for a predictable routine, this role probably isn't for you.
This is an ideal opportunity for someone who wants to build a long-term career while learning directly from senior leadership, gaining exposure to every aspect of a growing organization, and taking on increasing responsibility over time.
You'll research information, draft correspondence, coordinate projects, organize complex information, solve problems, and help keep important initiatives moving forward. As your knowledge and experience grow, you'll become a trusted resource within the organization.
This is far more than an administrative role. It's an opportunity to learn how a growing business operates while working directly alongside senior leadership and progressively assuming greater responsibility.
The Person We're Looking For
We're looking for potential, character, and capability more than years of experience.
The ideal candidate is someone who:
- Brings a high level of energy and enthusiasm to everything they do.
- Learns quickly and enjoys tackling unfamiliar challenges.
- Is exceptionally organized and highly detail-oriented.
- Communicates exceptionally well, both verbally and in writing.
- Builds strong relationships and is comfortable interacting with people at every level of an organization.
- Thrives in a fast-paced environment where priorities change frequently.
- Can rapidly shift between multiple projects while maintaining accuracy and attention to detail.
- Anticipates what needs to be done, takes ownership, and follows through without waiting to be asked.
- Is resourceful, curious, and enjoys finding answers independently.
- Is comfortable using technology and excited to incorporate AI tools into their daily work.
- Is resilient, adaptable, and performs well under pressure.
- Has the confidence to ask thoughtful questions and respectfully challenge assumptions when appropriate.
- Approaches every task with professionalism, integrity, and discretion.
No task is beneath you. Whether researching information, organizing documents, drafting correspondence, coordinating meetings, following up on outstanding issues, or solving unexpected problems, you're willing to jump in wherever needed.
This role is ideal for someone early in their career with exceptional drive and professionalism who wants to learn directly from senior leadership and progressively assume greater responsibility.
What You'll Be Doing
Executive Support & Coordination
- Research information and summarize findings.
- Draft correspondence, reports, and presentations.
- Coordinate meetings, projects, and follow-up activities.
- Prepare briefing materials for senior leadership.
- Assist with document preparation and file organization.
- Follow up on outstanding items and help ensure projects continue moving forward.
Research & Special Projects
- Gather information from multiple sources and prepare concise summaries.
- Assist with special projects and organizational initiatives.
- Learn to review contracts, policies, and business documents.
- Use AI tools to research information, summarize documents, improve workflows, and enhance productivity.
- Assist in identifying opportunities to improve administrative processes and organizational efficiency.
You'll quickly become involved in a wide variety of projects and initiatives. Flexibility, curiosity, and a willingness to take on new challenges are essential to success in this role. Success in this role comes from continuously learning, exercising sound judgment, and making the people around you more effective.
Qualifications
We're looking for potential, curiosity, and capability more than a specific career path.
You may be an Executive Assistant, Legal Assistant, Project Coordinator, Office Administrator, Business graduate, Administrative Professional, or someone with another background that has prepared you for this opportunity.
The successful candidate will demonstrate:
- Outstanding written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Strong computer skills and confidence learning new software and technology.
- Excellent judgment and problem-solving ability.
- Professionalism, discretion, and sound ethics.
- A positive attitude and genuine willingness to learn.
- The ability to manage changing priorities while maintaining accuracy.
- Professional presence and the confidence to build positive working relationships
- A valid driver's licence.
Experience with Microsoft Office, AI productivity tools, project coordination, legal or contract administration, or healthcare administration is considered an asset but is not required.
Why Join Optimum Wellness Centres?
This is a unique opportunity to work directly with senior leadership while gaining exposure to virtually every aspect of running a successful healthcare organization.
You'll receive mentorship, meaningful responsibility, and the opportunity to continuously develop your skills while taking on increasing responsibility over time. If you're ambitious, enjoy learning, and are looking for a role where your work will have a meaningful impact, we'd like to hear from you.
Application Process
This recruitment is being managed by Alpha Careers on behalf of its client, Optimum Wellness Centres.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: From $60,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care
- Wellness program
Application question(s):
- Tell us about a time you were asked to do something you had never done before. How did you approach it, and what was the outcome?
- Describe a time when you were responsible for several important tasks with competing deadlines. How did you stay organized and ensure nothing was overlooked?
- Describe a time when someone gave you constructive criticism or changed your work after you had completed it. How did you respond, and what did you learn?
- We regularly use AI tools to research information, summarize documents, draft correspondence, and improve productivity. Tell us about your experience using AI. If you're new to AI, tell us how you would approach learning it and where you think it could improve your work.
- Tell us about a time you noticed something that could be improved before anyone asked you to look at it. What did you notice, what did you do, and what was the outcome?
Licence/Certification:
- Driving Licence (required)
Work Location: In person
