About Workspace48 Inc.
Website: www.workspace48.com
Workspace48 is a growing North American office furniture company specializing in the design and delivery of modern workspaces. Our product portfolio includes height-adjustable desks, ergonomic seating, acoustic solutions, and collaborative furniture systems.
We operate a global supply chain with manufacturing partners across Asia and North America and distribute to customers throughout Canada and the United States from our Woodstock, Ontario facility.
Job Summary
The Accounting Clerk at Workspace48 Inc. supports the Finance and Administration team by maintaining accurate financial records and ensuring the smooth operation of financial processes. This role involves handling accounts payable and accounts receivable, supporting basic purchasing functions such as receiving against purchase orders, and assisting with general financial administration. The Accounting Clerk will work closely with internal teams, vendors, and customers to maintain financial integrity in alignment with Workspace48’s operational standards and values.
Key Responsibilities
Accounts Payable
- Review and process vendor invoices and purchase requisitions.
- Ensure all payables comply with company financial policies and procedures.
- Enter and code invoices accurately in the accounting system.
- Reconcile vendor accounts and address discrepancies in a timely manner.
- Maintain accurate accounts payable records and support general ledger entries.
Accounts Receivable
- Generate and distribute customer invoices; process payments and allocate funds.
- Monitor aging accounts, follow up on outstanding balances, and resolve discrepancies.
- Process credit card payments, refunds, and adjustments.
- Investigate and resolve customer billing inquiries.
- Prepare and record bank deposits.
General Accounting & Administration
- Maintain organized financial documentation and electronic filing systems.
- Support internal and external audits by providing required documentation.
- Perform other accounting or administrative tasks as required by the Controller.
Purchasing Support
- Receive goods and services against purchase orders and verify accuracy.
- Collaborate with the purchasing team to resolve discrepancies in receiving.
- Update the accounting system with received items and coordinate with finance for timely payments.
- Ensure accurate documentation of all receiving transactions.
Education & Experience Requirements
- Diploma or certificate in Office Administration, Business Administration, or Accounting.
- 2–5 years of experience in a similar accounting role.
- Experience with ERP accounting software preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Knowledge of Generally Accepted Accounting Principles (GAAP).
Skills & Competencies
- High level of accuracy and attention to detail.
- Ability to handle sensitive and confidential information responsibly.
- Strong organizational and time management skills.
- Analytical and problem-solving mindset.
- Effective communication skills (verbal and written).
- Ability to multitask and work independently in a fast-paced environment.
Working Conditions
- Office environment with frequent use of computers and office equipment.
- Interaction with internal departments, vendors, and customers.
- Work in the office 5 days a week
If you are passionate about numbers and have a keen eye for detail, we encourage you to apply for this exciting opportunity to contribute to our finance team.
We thank all applicants for their interest in this position. Accommodation is available upon request throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
Application question(s):
- Do you have a Diploma or certificate in Office Admin., Business Admin., or Accounting?
- Do you have experience with ERP accounting software?
- Are you proficient in Microsoft Office Suite (Excel, Word, Outlook)?
- Do you have knowledge of Generally Accepted Accounting Principles (GAAP)?
Experience:
- Accounting: 2 years (required)
Work Location: In person
