Job Summary
Fitch Violande, Barristers and Solicitors is seeking a dynamic and detail-oriented Legal Assistant/Receptionist to join our professional team. This role combines front-desk responsibilities with vital legal support functions, ensuring smooth office operations and assisting with legal documentation. The ideal candidate will be proactive, organized, and possess excellent communication skills to provide exceptional service to clients, visitors, and internal teams. This position offers an exciting opportunity to develop your administrative and legal skills within a collaborative environment committed to excellence.
Responsibilities
- Greet clients, visitors, and vendors warmly, maintaining professional phone etiquette at all times
- Manage incoming calls, direct inquiries appropriately, and handle message taking efficiently
- Perform data entry and maintain accurate records using legal management software such as PCLaw and LexisNexis
- Assist with legal research, document drafting, proofreading, and editing to ensure accuracy and clarity
- Support the preparation of legal documents, correspondence, and filings with attention to detail and adherence to deadlines
- Organize and maintain physical and electronic filing systems, including client files and case documents
- Conduct basic research as needed to support attorneys’ projects or case preparation
- Coordinate appointments, meetings, and interviews while managing calendars effectively
- Handle clerical tasks such as photocopying, scanning, filing, and maintaining office supplies
Skills
- Proven experience in administrative roles with strong organizational skills and attention to detail
- Familiarity with Microsoft Office, PC Law, and Property Online
- Excellent proofreading, writing skills, and legal drafting abilities to produce clear and precise documents
- Strong project management skills to prioritize tasks efficiently in a fast-paced environment
- Experience with data entry, filing systems, and clerical procedures for smooth office operations
- Ability to demonstrate professionalism through excellent phone etiquette and client interaction skills
Education and Requirements
Proof of graduation from a recognized paralegal or legal assistant program.
Clean Criminal Record Check
The ideal candidate will have 1-2 years of experience. Candidates with more experience are welcome to submit an application which will be considered for alternative positions.
Pay: $38,000.00-$42,000.00 per year
Work Location: In person
