- Title: Accountant T2
- Work Location: Toronto,On
- (part-time (20-hour work week))
- Assignment Type: Contract - 12 months (High Possibility of extension)
Job Summary
We are looking for an Executive Assistant that can help further our mission and can support the culture we want to maintain at . This position as an Executive Assistant (f/m/d) will directly be supporting the Head of Product Management – Retail & Consumer Industries. The focus will be on providing comprehensive administrative and managerial support. You will play a crucial role in ensuring smooth operations, effective communication, and efficient decision-making. This is a position that requires high confidentiality and top-notch communication skills, along with being a highly organized, detail-oriented individual with exceptional multi-tasking abilities.
You will be a key success enabler and backbone to ensure a smooth and outcome-driven working environment for the leader and team you support. You will work closely with other executive assistants, senior leaders, product teams, and various other key stakeholders.
We are looking for a committed and passionate colleague (f/m/d) to support our team with a strong focus on the following activities:
What you’ll do
- Executive’s day-to-day calendar management: manage incoming meeting requests, schedule meetings with internal and external participation in close alignment with other executive assistants; monitor responses from participants; resolve meeting conflicts;
- Assist your leader with time management
- Domestic and international business trip arrangements including flight, hotel, and transfer bookings, reservations, etc.; Secure visas for travel if needed
- Manage logistics for meetings, including coordination of team meetings and external events
- Book meeting rooms, research external venues as needed
- General administrative tasks, such as purchasing, expense management, etc.
- Admin support for new starters into the team to include ordering of equipment
- Manage workflow items such as time-off requests, purchase orders, distribution lists, etc.
- Coordinate and oversee special projects, ensuring their timely completion and successful outcomes
What you bring
- Fluent in business English
- 5 plus years relevant working experience, ideally as an EA is a fast-paced environment
- Strong organizational, time management, and problem-solving skills
- Exemplary communication (written and verbal), teamwork and coordination skills
- Reliable and trustworthy work attitude of high integrity, especially when handling confidential information.
- Ability to work independently, proactively, and as a team player, being a “roll up your sleeves” contributor.
- Good knowledge of communication and presentation tools (Microsoft Teams, Outlook, PowerPoint, Word, etc.)
- Experience working in a global organization and coordinating across multiple time zones preferred
Looking forward to hearing from you!
Best regards,
Pay: $40.00-$50.00 per hour
Work Location: In person
