VillageWorks Content Co.
Project Coordinator (PC)
Position Overview
The Project Coordinator (PC) is responsible for ensuring every project moves smoothly from start to
finish. Working closely with Executive Producers (EPs), creative specialists, clients, and
freelancers, the PC coordinates schedules, communication, deliverables, revisions, and project
documentation to ensure projects are delivered on time and to the highest standard.
Key Responsibilities
- Support Executive Producers throughout the full lifecycle of multiple projects.
- Coordinate schedules, meetings, timelines, and deliverables.
- Maintain project documentation and production records.
- Track client feedback, revisions, approvals, and outstanding action items.
- Communicate with clients, vendors, freelancers, and internal staff.
- Ensure assets are received, organized, and distributed appropriately.
- Monitor project progress and proactively identify potential risks or delays.
- Assist with project budgeting, invoicing support, and administrative tasks as required.
- Contribute to improving internal systems, workflows, and documentation.
What Success Looks Like
- Projects move smoothly with minimal surprises.
- Clients receive timely, professional communication.
- Creative teams always know what they are working on next.
- Deadlines are consistently met.
- Executive Producers can focus on client relationships and strategy rather than day-to-day
coordination.
- Nothing falls through the cracks.
Qualifications
Experience coordinating projects, administration, client service, or operations is considered an asset. Experience in media, production, or creative industries is beneficial but not required. We are willing to train exceptional candidates with strong organizational abilities.
Who We're Looking For
The ideal candidate is exceptionally organized, proactive, detail-oriented, and calm under pressure.
They enjoy creating order from complexity, communicating clearly, following up consistently, and
helping teams succeed. They naturally take ownership, keep commitments, and thrive in
environments where multiple projects are moving simultaneously.
Why Village
At VillageWorks, we believe exceptional coordinators are built on strong instincts, curiosity, and organizational excellence. Through our Village Academy and mentorship program, we invest in developing talented people into outstanding project leaders.
Pay: $41,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Work Location: In person
