POSITION: Reception \ Administrative Support – Full Time
LOCATION: Brampton, Ontario (TOR)
HOURS: 8:00am – 4:30pm
RESPONSIBILITIES:
- Receive and screen in-bound calls, visitors, and emails
- Maintain a professional image and demeanor with all employees, management, executives, visitors and clients at all times.
- Distribute incoming and outgoing mail, internal and post office
- Update delivery receipts (PODs) for agents
- Arrange for courier deliveries as required
- Verify, process AP invoices for courier deliveries and supplies
- Weekly audit selected customer accounts prior to billing
- Returned Apex invoices, pull BOL and provide to collectors
- Ordering supplies (coffee, office supplies, copier toner)
- Send office supplies to terminals as required
- Undelivered Freight report – OWS, NON, TBY – run reports, research and clear outstanding items with agents.
- Assist management with daily \ weekly reports as required
- Vacation backup where feasible
- Other duties, relevant to the position, shall be assigned as required
Assists:
- Billing \ Invoicing
- Customer weekly invoices – matching statements, invoices, BOL, DRs, in prep to mail to customers
- Broker Pay
- Copy Linehaul daily manifests
- Weekly Audit Report - Sort & separate by driver and provide to TOR terminal
- Final pay stubs – Sort, separate and prep cheque stubs, final register, fuel reports, corrections to go out via interoffice mail to terminals
- Billing
- Billing – missed or not submitted prior day
- Corrections \ updates
- Audit Accounts
QUALIFICATIONS:
- 2 years of work experience with administrative functions.
- Able to deal with people sensitively, tactfully, diplomatically and professionally at all times.
- Excellent internal and external customer service skills.
- Must be proficient with the use of computers, including Microsoft Office (Word, Excel, PowerPoint)
- Must have excellent written and communication skills.
- Maintain a high level of confidentiality in all interactions
- Ability to work independently.
- Good organizational, time management and prioritizing skills.
Job Type: Full-time
Pay: From $19.00 per hour
