Job Summary
We are seeking a highly organized and motivated Office Admin & Coordinator to support the daily operations of our office. This role requires an individual who is proactive, detail-oriented, and able to multitask efficiently. As the Office Admin & Coordinator, you will play a key role in ensuring smooth communication between our team, clients, and vendors while managing administrative duties and supporting project coordination.
Duties
- Provide administrative support to the project management and construction teams
- Assist with scheduling and coordinating project timelines, meetings, and appointments
- Manage office supplies, equipment, and ensure the office is organized and operational
- Prepare, review, and maintain project documentation, including contracts, change orders, and progress reports
- Support the preparation and submission of progress draws and invoices
- Answer phone calls, emails, and inquiries, ensuring prompt and professional responses
- Assist with data entry and maintain organized project files and records
- Coordinate meetings, including taking minutes and distributing them to relevant parties
- Help with job-site logistics and communication between field and office teams
- Ensure compliance with safety protocols, company policies, and industry regulations
- Assist with general HR tasks like onboarding, employee paperwork, and time tracking
- Maintain accurate work logs of construction activities, job information sheets, and project team rosters
- Oversee construction contract administration and submittal log processes
- Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
- Producing and maintaining project documentation
Qualifications
- Previous experience in office administration or project coordination (construction industry experience preferred)
- Strong organizational and multitasking skills with the ability to prioritize tasks
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
- Attention to detail and a proactive attitude
- Ability to work independently as well as part of a team
- Knowledge of construction terminology and processes
Job Type: Full-time
Pay: $21.00-$25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Language:
Work Location: In person
