Regional Programs Administrative Support
Finance
Non-Union Title: Finance Assistant 1
Department: Finance
Work Hours: Monday – Friday 8:30 - 4:00
Role Type: Full-time
Existing Vacancy
Reports to: Finance Coordinator
Rate of Pay: $25.63-$28.79
Gateway Residential and Community Support Services
Mission
Through a person centred approach, we empower individuals to live lives of their choosing. To be independent in their way and housed safely and affordably.
Vision
We envision a future free from barriers, where all people are valued, connected and empowered to reach their full potential.
Values
Respect – We treat everyone with dignity and kindness, recognizing the inherent worth of people
Inclusion – We honour diversity and actively work to ensure everyone feels seen, heard and valued
Compassion – We meet each person with empathy, understanding that everyone’s journey is unique
Empowerment – We support people to make informed choices, take charge of their own growth and persevere in the face of life’s challenges
Job Summary
Reporting to the Finance Coordinator, the Regional Programs Administration Support Person is responsible for the administrative and financial duties supporting all the Funded Programs at Gateway.
Responsibilities
- Ensure proper documentation is presented for client move ins and move outs re: payment to landlord
- Request, payment and tracking of last month’s rent for each program
- Maintain rent and subsidies spreadsheet
- Record revenue and subsidies, reconciliation to balance to Sage
- Ensure rent and subsidies are calculated accordingly and all changes are applied
- Set up monthly EFT’s in CAFT system for the landlords for the finance director to release the funds
- Complete monthly journal entries to match bank and invoices
- Set up cheque batch for landlords that were not captured in the monthly EFT run
- Issue additional payment required throughout month to include in monthly closing entries
- Reconcile all payments to the General Ledger
- Complete journal entries for any deferred revenue
- Reconcile invoices for funding agreements, damages, subsidies and program expenses
- Prepare invoice for damages for regional programs
- NRH Annual Reviews – distribute, follow up with supervisors at 30, 60, and 90 days, receive confirmation
- Demonstrate knowledge of housing principles, guidelines, and related housing
This position description reflects the general duties of the position, but it is not intended to be a detailed description of all duties that may be inherent in the position. The Regional Programs Administration Support Person may also be asked to perform other duties as required or assigned.
Requirements
- Degree or Diploma in either Accounting, Finance
- Minimum two years’ of experience in financial administration, accounting, bookkeeping
- Working in nonprofit an asset
- A valid G drivers’ license with a reliable vehicle and permission to carry rider attached with 2-million-dollar liability
- Applied knowledge of budgeting and accounting
- Strong skills in Excel, Word and Team
- Working knowledge of CRMS is an asset
- Analytical and problem-solving skills
- Excellent interpersonal skills, and oral and written communication skills
- Knowledge and demonstration of Gateways philosophies
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills
- Strong morals and ethics, along with a commitment to staff and client privacy
- Demonstrated ability to function within and contribute to a fast-paced team environment
- Demonstrated commitment to ongoing professional education
- Ability to work under minimal supervision
- Bilingual would be an asset
Police Clearance and Vulnerable Sector Check Requirements
To ensure the safety of the individuals we serve, all successful candidates for this position will be required to provide a Police Clearance and Vulnerable Sector Check from their local police service. A clear Vulnerable Sector Check is a condition of employment. Any prior convictions or offenses (outside the scope of the Vulnerable Sector Check) will be assessed in accordance with applicable privacy and human rights legislation. A criminal record may be considered in the hiring decision, in accordance with the Ontario Human Rights Code. Applicants will have the opportunity to discuss any relevant information once the check is requested.
Work Conditions
- Interacts with residents, family members, staff, visitors, government agencies/personnel
- Travel is required
- Manual dexterity required to use desktop computer and peripherals
- Intermittent physical activity including walking, standing, sitting for long periods, lifting, and walking
Additional Information
AI Use Disclosure (Ontario Employment Standards Act – ESA)
In accordance with Ontario’s Employment Standards Act and related job posting requirements, this employer does not use artificial intelligence (AI) technology to screen, assess or select applicants at any stage of the recruitment or hiring process. All applications are reviewed by our hiring team.
Accommodation will be provided in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Gateway is committed to supporting a culture of diversity and inclusiveness across the organization. We believe in equal opportunity, and it is our priority to ensure a barrier-free recruitment and selection process. If you are contacted for an interview, please notify Human Resources of any accommodation needs you may have during the selection process. Information received regarding the accommodation needs of applicants will be addressed confidentially. We thank all respondents for their applications but only those selected for an interview will be contacted.
Pay: $25.63-$28.79 per hour
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Mileage reimbursement
- On-site parking
- Paid time off
- Wellness program
Application question(s):
- Degree or Diploma in accounting or Finance
- Email Address
Education:
Experience:
- financial administration, accounting, bookkeeping: 2 years (required)
- Working in Nonprofit : 1 year (preferred)
Licence/Certification:
- G Driver's license not G1 or G2 (required)
Work Location: In person
