Job Overview
We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office, The ideal candidate will possess strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently. You will be the first point of contact for patients and visitors, making your role vital in creating a welcoming environment.
Duties
Ø General reception duties including answer all telephone calls, record message or redirect as needed, greet visitors.
Ø Sort and distribute incoming mail, prepare outgoing mail and deliver to Post Office.
Ø Respond to general inquiries regarding established procedures and policies.
Secretarial
Ø Sort and file documents according to established filing systems, locate and retrieve documents from files as requested.
Ø All photocopier requests from supervisor.
Ø Maintain inventory of the office supplies and order supplies as needed.
Ø Report any failures in office equipment and request services of technician as required.
Ø Type memos, letters and general correspondence as requested by supervisor.
Ø Prepare and administer all general annual correspondence to parishes (insurance, parish information, etc.)
Accounting/bookkeeping
Ø Maintain parish and archdiocesan financial registers by entering data (Donations, Parish Friendly, Simply Accounting).
Ø Maintain Petty Cash fund, including register, balance and replenishment.
Ø Assist with preparation of payments and deposits.
Ø Visit the bank as required.
Other
Ø Perform other related duties and tasks as assigned by the Finance Administrator or by the Bookkeeper Financial Assistant.
Qualifications.
· Completion of secondary education.
· Certificate in Administrative Assistance will be an asset.
Skills:
· Proficiency in Computer software (Microsoft Outlook, Word, Excel, Access, Publisher).
· Bilingual in French and English languages is an asset
· Must possess excellent communications skills, both written and oral
· Knowledge in bookkeeping
Personal:
· Attitude of service and hospitality.
· Honest and trustworthy.
· Pleasant disposition.
Enjoys meeting the public
Job Type: Full-time
Pay: $20.00-$24.92 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Ability to commute/relocate:
- Grande Prairie, AB T8V 1A5: reliably commute or plan to relocate before starting work (required)
Language:
Location:
- Grande Prairie, AB T8V 1A5 (required)
Work Location: In person
