Job Summary
We are seeking a highly organized and proactive Office Administrator / Service Coordinator to join our team. This role is vital in ensuring smooth office operations, coordinating client services, and supporting team management. The ideal candidate will possess strong communication and organizational skills, with experience in administrative functions, human resources, and vendor management. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential for success.
Duties
- Oversee front desk operations, including managing phone systems, email accounts, and greeting visitors professionally
- Coordinate service appointments, schedule client meetings, and ensure timely follow-up
- Manage bookkeeping tasks using MS Office software, including invoicing, billing, and expense tracking
- Handle payroll processing and human resources functions such as employee record keeping and onboarding
- Assist with team management, training, and development initiatives
- Maintain organized filing systems for documents, contracts, and vendor information
- Manage vendor relationships, including procurement and contract negotiations
- Assist with budgeting activities and monitor office supplies inventory to ensure operational efficiency
- Uphold professional phone etiquette and provide exceptional customer service to clients and vendors
- Support special projects related to office improvements or process enhancements
Qualifications
- Proven experience in office administration, clerical work, or related service coordinator roles with strong organizational skills
- Supervising experience is preferred; ability to manage team members effectively
- Proficiency in Microsoft Office for bookkeeping and payroll processing
- Excellent communication skills—both verbal and written—and professional phone etiquette
- Strong organizational skills with the ability to prioritize tasks efficiently
- Experience with front desk operations and multi-line phone systems
- Knowledge of human resources procedures, vendor management, and basic budgeting principles
- Ability to handle confidential information discreetly and maintain professionalism at all times
- Demonstrated ability to adapt to a fast-paced environment while maintaining attention to detail
- Prior experience with training & development initiatives is a plus
This role is ideal for a motivated individual seeking a challenging position that combines administrative expertise with team coordination. We value proactive problem-solvers who excel in communication and organization.
Pay: $19.00-$24.00 per hour
Work Location: In person
