Company Overview
Kacaba Vineyards Winery, established in 1995, is a renowned winery dedicated to producing award-winning wines through environmentally sustainable practices. Located in a region with historic plantings, our winery is committed to quality, tradition, and innovation in winemaking.
Summary
Kacaba's role as a Bookkeeper is vital in maintaining accurate financial records and supporting our winery's operational excellence. Based in Vineland, this position offers an exciting opportunity to contribute to a prestigious vineyard with a rich history and a commitment to sustainability.
Responsibilities
- Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks and Microsoft Office including Excel.
- Reconcile bank statements and accounts receivable/payable.
- Prepare financial reports and assist with budget analysis.
- Ensure compliance with financial regulations and company policies.
- Support gratuities processing.
- Collaborate with the finance team to improve accounting processes.
- Maintain organized financial records for audit readiness.
Qualifications
- Proven experience in bookkeeping or accounting roles.
- Proficiency in software including QuickBooks, Microsoft Word and Excel.
- Strong understanding of accounts payable/receivable and bank reconciliations.
- Excellent attention to detail and organizational skills.
- Ability to analyze financial data and prepare reports.
- Knowledge of payroll processing is a plus.
- Prior experience in the wine or hospitality industry is advantageous.
Duties
- Receive & sort incoming mail (Canada Post)
- Check and sort accounting related emails
- Accounts Payable duties - Print and file invoices sent by email.
- Accounts Payable duties - Login to vendor accounts / download online invoices including UPS and CP
- Accounts Receivable -Prepare requested invoices, statements and accounts receivable reports.
- Accounts Receivable -Add new customers to QuickBooks
- Accounts Receivable -Apply payments to QuickBooks / save
Filing Daily work including:
- Downloading online (Shopify, Tock)
- Transactions - Posting transactions in Point of Sale (retail software)
- Review Virtual Terminal Transactions
Verify / correct wine reports
- Bi-Weekly verify gratuity account (GL) matches submitted requisition of payout
- Monthly Reconciliation of wine club sales, online sales, merchant bank accounts, Credit Card General ledger, promotional / spoilage wines tracking, and warehouse transfers / inventory.
- Monthly Reconciliation of tour company visits – prepare accounts receivable invoices accordingly.
- Monthly input inventory count into spreadsheets – save in various locations – reconcile to QuickBooks, investigate for / correct differences
- Monthly post monthly Sales (retail, wine club, and other taxable sales)
- Quarterly post Petty Cash Expenses and Reconcile
- Annually - December, prepare file folders for next year’s filing, package boxes to store
- Random, as needed - conduct physical bank deposits, make change for retail POS
Kacaba's future colleagues are eager to meet passionate professionals ready to make a difference. If you thrive in dynamic environments and are excited about contributing to a celebrated winery, we encourage you to reach out and share your story.
Pay: $25.00-$30.00 per hour
Benefits:
Work Location: In person
