Our Company:
Digital Shovel is a fast-growing tech manufacturer based in Scarborough, building modular data center solutions for the blockchain and AI infrastructure space. We design, manufacture, and innovate everything in-house at our 70,000 sq ft facility.
We’re not just known for our products—we’re proud of our people. With a supportive team culture, full benefits, an on-site gym, and snacks, we’re focused on creating an environment where great work (and fun) happens every day.
Learn more at www.digitalshovel.com/recruitment
The Position:
We are seeking an Executive Assistant to support senior leadership with day-to-day execution and coordination. This is a hands-on role for an experienced professional who thrives in a fast-paced environment, anticipates needs, and helps keep an executive office running efficiently.
You will work closely with the Chief of Staff, Director of Operations, and the current Executive Assistant to ensure smooth operations and strong alignment across the organization. Occasional travel to national and international conferences and events may be required.
Job Responsibilities:
- Anticipate need, manage priorities, and ensure an Executive’s time is optimized for maximum impact.
- Lead and manage critical initiatives under the direction of an Executive, ensuring deliverables are met on time and within scope.
- In collaboration with the EA, strategically manage the executive team’s complete schedule, balance priorities and ensure seamless coordination of meetings and events.
- Prepare agendas, take detailed notes, and ensure follow up actions are tracked and executed.
- Manage tasks and projects across multiple verticals ensuring that progress is made on set timelines.
- Identify challenges and propose solutions, to ensure the smooth and effective running of an executive office.
- Manage sensitive information with the utmost professionalism and confidentiality.
- Provide ad hoc support for both professional and occasional personal tasks, ensuring nothing falls through cracks.
- Other duties as assigned.
Qualifications and Experience:
- A bachelor's degree in management, business, or an equivalent field OR a diploma with equivalent experience.
- 5+ years of experience supporting C-level executives, preferably a founder/CEO in a start-up environment.
- Exceptional command of core MS Suite / G Suite products, and the ability to learn new technology with ease.
- Ability to think critically, anticipate needs, and contribute to high-level decision-making.
- Experience managing projects with multiple stakeholders and tight deadlines.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Exceptional written and verbal communication skills, with the ability to draft high-quality correspondence.
- Ability to work well with others and handle a variety of personalities and work styles.
- Demonstrated ability to handle sensitive and confidential information with integrity
Schedule:
- Monday to Thursday 8 am - 5 pm (in-person)
- Friday 9 am - 2 pm (remote)
- No Weekends
Why work with us:
- Competitive salary and benefits package inclusive but not limited to extended health care, dental care, vision care
- Paid time off
- Free snacks and merch
- Free on-site parking and gym
- Company team building events
- Opportunities for professional growth and development with expanding your knowledge and skills
Job Types: Full-time, Permanent
Pay: $55,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off
- Wellness program
- Work from home
Application question(s):
- Are you open and available to travel internationally as part of this role?
Experience:
- Executive / C-Suite support: 5 years (required)
Licence/Certification:
- Class G Licence (preferred)
Work Location: In person
