Company Overview:
Blackstone Property Management Inc provides facility management, condominium corporation management, and homeowner’s association management services to commercial and residential clients in and around the Calgary area. We are a small company with ten team members operating out of an office in Inglewood.
Position Overview:
We are seeking a dynamic and detail-oriented individual, to join our team! The successful candidate will provide support to a variety of properties, with a focus on property manager support, scheduling, and communications to vendors and residents. Working hours are Monday to Friday from 8:00AM to 4:30PM.
Responsibilities and Duties:
· Providing administrative support to two property managers.
· Work with the property managers, in coordinating all activities associated with a property including, maintenance, administration and owner/tenant communications.
· Provide administrative and vendor support as well as owner chargeback support to the PMs.
· Complete monthly expense credit card reconciliation.
· Coordinate recurring maintenance requests such as fire alarm testing, backflow testing, parking lot sweeping, line painting, irrigation startups and blowouts, window cleaning, etc.
· Maintain accurate records, files, and documentation for each corporation.
· Issue work orders and follow up to ensure timely completion.
· Prepare and distribute communications to owners.
· Other duties as required.
Skills/Qualities:
· Minimum of two years experience working in a small office setting.
· Strong computer skills, particularly in Excel, Word, Outlook, & Adobe are required to be successful in this position.
· Attention to detail is critical to be successful in this position.
· Superior written and oral communication skills required along with the ability to craft outgoing business communications is essential.
· Well-organized with the ability to manage and prioritize multiple deliverables.
· Strong listening skills are needed to work independently on assignments and projects.
· Critical thinking skills are required to solve problems and deal with issues as they arise.
· Reliable and punctual.
· Fluent in English, professional mannerisms, and appearance.
· On-site MS Excel and Word skill testing will be required as part of the interview process.
If you are interested in this position and feel you possess the above skills, we would love to hear from you. To apply for this position a cover letter and resume must be submitted. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Satisfactory completion of police check and an education verification check are required prior to commencing employment.
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Experience:
- Office management: 2 years (required)
- Microsoft Excel: 1 year (required)
Language:
Location:
- Calgary, AB T2G 5N4 (required)
Work Location: In person
